Official City Policies

Please note that policies and procedures specific to the City of Spokane Fire Department, Public Library, and Police Department are maintained by those departments and not included on this site.

No. Title Category Department
1. Acceptance of Facsimile and Digital Signatures on Minor and Major Contracts
ADMIN 0410-18-01
Administrative Finance and Administration
2. Accounting Services Accounts Payable - Vendor Maintenance
DEPT 5600-14-01
Departmental Accounting
3. Additional Fiscal Measures for 2010
EO 2010-0004
Executive Order Office of the Mayor
4. Americans with Disability Act / Section 504 of the Rehabilitation Act of 1973
ADMIN 0620-13-64
Administrative Human Resources
5. Anti-bullying Policy
ADMIN 0620-16066
Administrative Administrative Services
6. Appointment of Acting City Clerk
EO 2012-0001
Executive Order Office of the Mayor
7. Appointment of Mayor's Oversight Committee on the Water Reclamation Facility
EO 2004-02
Executive Order Office of the Mayor
8. Appropriate Vehicle Idling Times for City-owned Vehicles (Revised)
EO 2008-01R
Executive Order Office of the Mayor
9. Arbitrage Calculation and Payment
DEPT 0860-06-04
Departmental Treasury Services
10. Artwork in Parks and Recreation Areas
ADMIN 1400-14-05
Administrative Parks & Recreation
11. Attendance and Rest Periods
DEPT 4500-05-01
Departmental Solid Waste Management
12. Authorized Expenditures From the Risk Management Fund
DEPT 5800-10-03
Departmental Risk Management
13. Authorized Expenditures From the Workers' Compensation Fund
DEPT 5800-10-04
Departmental Risk Management
14. Bidder Responsibility
ADMIN 0040-11-08
Administrative Accounting
15. Bond Post Issuance Compliance
DEPT 0410-15-01
Departmental Financial Services
16. Business Expenses
ADMIN 0040-06-04
Administrative Accounting
17. Camping or Other Overnight Use Criteria--Riverfront Park
ADMIN 1400-12-02
Administrative Parks & Recreation
18. Capital Improvements to the Waste-to-Energy Facility
DEPT 4490-10-07
Departmental Spokane Regional Solid Waste System
19. Cash Handler Policy and Procedures Manual
ADMIN 0410-06-03
Administrative Financial Services
20. CDBG Sidewalk Eligibility Review Procedures
DEPT 0450-14-01
Departmental Community and Neighborhood Services
21. Centralized Fleet Management
ADMIN 5100-11-02
Administrative Fleet Services
22. Chase Gallery at City Hall
ADMIN 0014-11-05
Administrative Arts
23. City and personally-owned communication devices (including cell phones) and city and personally-owned email and social media accounts
ADMIN 5600-17-06 (Corrected)
Administrative Innovation Technology Services
24. City Auditor
EO 2007-01
Executive Order Office of the Mayor
25. City Auditor
EO 2004-04
Executive Order Office of the Mayor
26. City Council Agenda Process
ADMIN 0260-10-01
Administrative City Clerk
27. City Council Board/Commission Appointment Process
ADMIN 0320-07-06
Administrative City Council
28. City Council Rules of Procedure
ADMIN 0320-17-04
Administrative City Council
29. City Council Standing Committee Procedures
ADMIN 0320-17-07
Administrative City Council
30. City Hall Operations, Furniture and Equipment.
ADMIN 5900-17-01
Administrative Asset Management
31. City Hall Security and Swipe System Information
ADMIN 0070-07-03
Administrative Administrative Services
32. City-Wide Hiring Freeze
EO 2010-0003
Executive Order Office of the Mayor
33. Claims Management
ADMIN 5800-08-01
Administrative Risk Management
34. Clear Zone Policy
ADMIN 0370-08-04
Administrative Engineering Services
35. Collection and Charge Off of Utility Accounts Receivable
DEPT 5200-15-02
Departmental Public Works & Utilities
36. Collective Bargaining Agreements Signature Authority
EO 2011-0001
Executive Order Office of the Mayor
37. Commercial Rate Clarification
ADMIN 5200-14-04
Administrative Public Works & Utilities
38. Community Development Block Grant & Emergency Shelter Grant Program Subrecipient Payment Requests
DEPT 1669-06-02
Departmental Community Development
39. Community Development Neighborhood Coordinator
DEPT 1669-06-01
Departmental Community Development
40. Community Gardens
ADMIN 1400-11-08
Administrative Parks & Recreation
41. Commute Trip Reduction (CTR) Program
ADMIN 0620-13-41
Administrative Human Resources
42. Compensation during Inclement Weather / Emergency Closure
ADMIN 0620-09-61
Administrative Human Resources
43. Complete Streets
EO 2011-0003
Executive Order Office of the Mayor
44. Conference Room Use in City Hall
ADMIN 0070-06-01
Administrative Administrative Services
45. Conflict of Interest Policy for U.S. Department of Housing And Urban Development Programs
ADMIN 0450-12-01
Administrative Community and Neighborhood Services
46. Continuing Professional Education
DEPT 5600-16-10
Departmental Accounting
47. Contract Change Orders
ADMIN 5200-08-01
Administrative Public Works & Utilities
48. Criminal Background Checks
ADMIN 0620-15-65
Administrative Human Resources
49. Customer Service Employee Award Program
ADMIN 0325-08-04
Administrative Office of the Mayor
50. Daily Worksheets/Daily Recap
DEPT 0860-06-02
Departmental Treasury Services
51. Damaged/Vandalized Fire Hydrants
DEPT 4100-07-02
Departmental Water Department
52. Debt Service Payment
DEPT 0860-06-05
Departmental Treasury Services
53. Delegation of Authorization for Certification Pursuant to 2 CFR 200
EO 2017-0001
Executive Order Office of the Mayor
54. Delegation of Signature Authority for Minor Contracts
EO 2017-0002
Executive Order Office of the Mayor
55. Delegation of Signature Authority when Potential/Actual Conflict of Interest
EO 2016-0001
Executive Order Office of the Mayor
56. Design Review Process
RULE 0650-12-01
Public Rule/Regulation Planning Services
57. Determination by the Mayor that the Property, Dwelling, Buildings and Structures on the Rookery Block Constitutes a Threat to the Public Health, Safety and Welfare of the City of Spokane
EO 2005-07
Executive Order Office of the Mayor
58. Disciplinary Action
ADMIN 0620-13-19
Administrative Human Resources
59. Discrimination in the Workplace
ADMIN 0620-15-16
Administrative Human Resources
60. Dr. Frank Straub as the City's Director of Law Enforcement
EO 2012-0004
Executive Order Office of the Mayor
61. Drug and Alcohol Testing for Non-CDL Employees
ADMIN 0620-15-10
Administrative Human Resources
62. Drug and Alcohol Testing of Commercial Drivers
ADMIN 0620-05-47
Administrative Human Resources
63. Duty To Provide Water Service
ADMIN 5200-16-03
Administrative Public Works & Utilities
64. Early Release/Safety Contingency Plan
DEPT 4490-05-03
Departmental Spokane Regional Solid Waste System
65. Electronic Funds Transfer and Signature Cards
DEPT 0860-06-06
Departmental Treasury Services
66. Email
ADMIN 0620-05-55
Administrative Human Resources
67. Emergency Expansion of Cold Weather Warming Centers For the Homeless
DEPT 1540-13-01
Departmental Human Services
68. Employee Activities and Use of Public Facilities for Election Advocacy
ADMIN 0620-11-62
Administrative Human Resources
69. Employee Recognition Program
ADMIN 0620-13-57
Administrative Human Resources
70. Employee Safety
DEPT 4500-05-03
Departmental Solid Waste Management
71. Environmentally Preferable Purchases
ADMIN 5600-14-07
Administrative Accounting
72. Equipment Maintenance
DEPT 4500-05-07
Departmental Solid Waste Management
73. Existing Sidewalk Retrofit - Street Trees
ADMIN 0650-08-01
Administrative Planning Services
74. Exit Audiograms
ADMIN 0620-05-36
Administrative Human Resources
75. Exit Questionnaire/Interviews
ADMIN 0620-05-50
Administrative Human Resources
76. Extended Use of Campground at Playfair Property by Truth Ministries
EO 2005-04
Executive Order Office of the Mayor
77. Facade Easements
ADMIN 0470-08-01
Administrative Historic Preservation
78. Filming and Photography in Parks and Recreation Areas or Facilities
ADMIN 1400-13-11
Administrative Parks & Recreation
79. Filmmaking Activities
ADMIN 0780-11-01
Administrative Business and Development Services
80. FLSA Exempt Deductions
ADMIN 0620-09-60
Administrative Human Resources
81. Frozen Services and Meters
DEPT 4100-07-03
Departmental Water Department
82. Garnishments
ADMIN 0260-09-04
Administrative City Clerk
83. General Harassment
ADMIN 0620-05-53
Administrative Human Resources
84. Golf Cart Trail Fee Waiver for Users with Disabilities
ADMIN 1400-12-09
Administrative Parks & Recreation
85. Golf Division Policy & Operations Manual
ADMIN 1400-13-12
Administrative Parks & Recreation
86. Graffiti Reporting By Phone
ADMIN 0450-14-02
Administrative Community and Neighborhood Services
87. Grants and Financial Assistance Guide
ADMIN 0430-16-01
Administrative Grants Management and Financial Assistance
88. Handling of Cash
ADMIN 0410-05-02
Administrative Financial Services
89. HIPAA Privacy Compliance
ADMIN 0620-11-58
Administrative Human Resources
90. Hiring for Non Civil Service Classifications
ADMIN 0620-11-63
Administrative Human Resources
91. Hiring Freeze and Additional Fiscal Measures for 2010
EO 2010-0002
Executive Order Office of the Mayor
92. Hiring Freeze and Other Fiscal Actions
EO 2005-02
Executive Order Office of the Mayor
93. Homeless Prevention and Rapid Re-Housing Program Beneficiary Assets
DEPT 1540-11-03
Departmental Human Services
94. Human Services Monitoring Policy for State and Federal Subrecipients
DEPT 1540-09-02
Departmental Human Services
95. Hydrant Permits
DEPT 4100-07-05
Departmental Water Department
96. Illness Leave
ADMIN 0620-09-22
Administrative Human Resources
97. Imaging and Destruction of Paper Records - "Scanning and Tossing"
ADMIN 0260-14-06
Administrative City Clerk
98. Industrial Pre-treatment Program
DEPT 4320-16-01
Departmental Wastewater Management
99. Information Security
ADMIN 5300-17-06
Administrative Innovation Technology Services
100. Inspection of Public Works Bid Documents
DEPT 0370-09-01
Departmental Engineering Services
101. Interfund Billings
ADMIN 0040-06-05
Administrative Accounting
102. Internal Budget Expenditures
ADMIN 0320-14-02
Administrative City Council
103. Internet Access
ADMIN 0620-06-56
Administrative Human Resources
104. Internship Program
ADMIN 0620-05-46
Administrative Human Resources
105. Investments
ADMIN 0860-14-02
Administrative Treasury Services
106. IT Equipment
ADMIN 5300-13-05
Administrative Management Information Services (MIS)
107. IT Software
ADMIN 5300-13-04
Administrative Management Information Services (MIS)
108. Jury Duty and Subpoenas
ADMIN 0620-15-06
Administrative Human Resources
109. Layoff of Employees Charged with a Felony
ADMIN 0620-06-34
Administrative Human Resources
110. Leave Sharing
ADMIN 0620-09-28
Administrative Human Resources
111. Leave Sharing Policy Exception
EO 2016-0002
Executive Order Office of the Mayor
112. Life Threatening Illnesses and Contagious Diseases
ADMIN 0620-09-21
Administrative Human Resources
113. Lowering of Flags to Half-Mast
EO 2004-01
Executive Order Office of the Mayor
114. Lowering the Flag on City Buildings to Half Staff
EO 2005-06
Executive Order Office of the Mayor
115. Lowering the Flag on City Buildings to Half Staff for Officer Henson
EO 2012-0003
Executive Order Office of the Mayor
116. Mail and Interoffice Correspondence
ADMIN 5300-07-01
Administrative Management Information Services (MIS)
117. Mandatory Supervisor Training
EO 2010-0001
Executive Order Office of the Mayor
118. Mayoral Ceremonial Documents
DEPT 0325-08-02
Departmental Office of the Mayor
119. Military Leave and Military/Family Leave of Absence
ADMIN 0620-10-07
Administrative Human Resources
120. Minor Contract Authorization
DEPT 1400-17-04
Departmental Parks & Recreation
121. Minor Contract Authorization
ADMIN 0500-18-01
Administrative City Attorney
122. Missed Refuse and Recycling Pickups
DEPT 4500-05-05
Departmental Solid Waste Management
123. Motor Pool Vehicles
ADMIN 5100-13-01
Administrative Fleet Services
124. Moving Expenses
ADMIN 0620-11-51
Administrative Human Resources
125. Multifamily Housing Programs – Funding Requests (Draws)
DEPT 1669-06-03
Departmental Community Development
126. Municipal Arts Plan
ADMIN 0014-07-01
Administrative Arts
127. Municipal Code Ordinance Drafting Guidelines
ADMIN 0500-11-04
Administrative City Attorney
128. Naming City-Owned Public Buildings, Structures, and Property
ADMIN 0325-14-05
Administrative Office of the Mayor
129. Negotiations
EO 2004-03
Executive Order Office of the Mayor
130. Nepotism
ADMIN 0620-15-09
Administrative Human Resources
131. Non-Discrimination in Community Athletic Programs
ADMIN 1400-11-04
Administrative Parks & Recreation
132. Off-hours Access to the Waste-to-Energy Facility
DEPT 4490-10-08
Departmental Spokane Regional Solid Waste System
133. Office of Neighborhood Services
DEPT 0550-05-01
Departmental Neighborhood Services
134. Open Government Training for Elected Officials, Governing Board Members and Public Officers
ADMIN 0520-17-06
Administrative Administrative Services
135. Operational Hours and Staffing
DEPT 4490-05-01
Departmental Spokane Regional Solid Waste System
136. Out of Country Travel
ADMIN 5800-10-02
Administrative Risk Management
137. Overtime and Compensatory Time
DEPT 4490-05-04
Departmental Spokane Regional Solid Waste System
138. Park Board Financial Management
ADMIN 1400-14-14
Administrative Parks & Recreation
139. Parks & Recreation Land Aquisition Policy
ADMIN 1400-16-15
Administrative Administrative Services
140. Paycheck Distribution
DEPT 1400-13-03
Departmental Parks & Recreation
141. Payee Positive Pay
DEPT 0860-09-07
Departmental Treasury Services
142. Payment for Food
DEPT 1400-12-02
Departmental Parks & Recreation
143. PCI Compliance
ADMIN 5600-17-08
Administrative Accounting
144. Performance Evaluation and Eligibility for Step Increases
ADMIN 0620-06-11
Administrative Human Resources
145. Personal Service Contracts
ADMIN 0620-05-38
Administrative Human Resources
146. Placement of News Publications/Solicitation Materials in City Hall
ADMIN 0330-11-02
Administrative Communications
147. Policy and Procedure Handbook
DEPT 0690-13-01
Departmental Probation Department
148. Posting of LID Payment Exceptions
DEPT 0860-06-01
Departmental Treasury Services
149. Pre-employment Physicals
ADMIN 0620-09-02
Administrative Human Resources
150. Probation
ADMIN 0620-07-29
Administrative Human Resources
151. Procurement Code
ADMIN 1400-12-03
Administrative Parks & Recreation
152. Projects of City Wide Significance Incentive Policy
ADMIN 0650-16-02
Administrative Planning Services
153. Promotions
ADMIN 0620-15-04
Administrative Human Resources
154. Public Development Authority Asset Transfer Policy
ADMIN 0650-16-03
Administrative Planning Services
155. Public Record Requests
ADMIN 0260-17-03
Administrative City Clerk
156. Public Records Index
EO 2008-0005
Executive Order Office of the Mayor
157. Public Records Management Program (Including Offsite Records Storage and Retrieval)
ADMIN 0260-17-05
Administrative City Clerk
158. Public Works Final Acceptance
ADMIN 0500-14-03
Administrative City Attorney
159. Purchases of Goods and Services Under the Public Bid Dollar Thresholds
ADMIN 1400-14-01
Administrative Parks & Recreation
160. Purchases of Goods and Services Under the Public Bid Dollar Thresholds
ADMIN 5600-14-03
Administrative Accounting
161. Purchasing Cards
ADMIN 5600-16-01
Administrative Accounting
162. Purchasing Furniture and Office Systems.
ADMIN 5900-17-02
Administrative Asset Management
163. Radio Equipment and Transmissions
DEPT 4500-05-06
Departmental Solid Waste Management
164. Reasonable Accommodation
ADMIN 0620-06-32
Administrative Human Resources
165. Recreation Programs Cost Recovery
DEPT 1400-12-01
Departmental Parks & Recreation
166. Regional Pavement Cuts
ADMIN 0370-05-02
Administrative Engineering Services
167. Reprographics Center
ADMIN 5300-10-02
Administrative Management Information Services (MIS)
168. Reserve for Self-Insured Employee Medical and Dental Benefits
ADMIN 5800-10-05
Administrative Risk Management
169. Reserve for Self-Insured Workers Compensation Fund, Unemployment Compensation Fund and Risk Management Fund
ADMIN 5800-10-04
Administrative Risk Management
170. Rest Periods and Meal Periods
ADMIN 0620-05-40
Administrative Human Resources
171. Revenue Stabilization Account
ADMIN 1400-13-13
Administrative Parks & Recreation
172. Riverfront Park Film Showings
DEPT 1400-11-05
Departmental Parks & Recreation
173. Sale or Consumption of Alcohol in Parks and Recreation Areas
ADMIN 1400-11-06
Administrative Parks & Recreation
174. Scheduling Vacations/Time Off
DEPT 4490-05-02
Departmental Spokane Regional Solid Waste System
175. Secured Burn Handling Procedure
DEPT 4490-05-06
Departmental Spokane Regional Solid Waste System
176. Security/Identification Badges
ADMIN 0070-07-02
Administrative Administrative Services
177. Selection Interviews and Reference Checks
ADMIN 0620-06-31
Administrative Human Resources
178. Self-study by Departments on Photocopy, Print and Publications Requirements
EO 2004-05
Executive Order Office of the Mayor
179. SERS Investments
ADMIN 6060-06-01
Administrative Retirement
180. Setting of Mayor's Salary for FY 2006 and FY 2007 Budget
EO 2005-05
Executive Order Office of the Mayor
181. Sexual Harassment
ADMIN 0620-18-35
Administrative Human Resources
182. Sick Leave, Vacation, Other Time-off Requests, and On-the-job Injuries
DEPT 4500-05-02
Departmental Solid Waste Management
183. Single Family Housing Rehabilitation Program Loans – Subordination
DEPT 1669-07-04
Departmental Community Development
184. Sister Cities Garden
ADMIN 1400-12-10
Administrative Parks & Recreation
185. Small Works Roster
ADMIN 0040-11-09
Administrative Accounting
186. Smoking City Buildings and Vehicles
ADMIN 0620-15-14
Administrative Human Resources
187. Snow Tires on City-owned Vehicles
EO 2008-04
Executive Order Office of the Mayor
188. Social Media
ADMIN 0330-13-01
Administrative Communications
189. Special Waste and Non-Typical Waste Acceptance Procedure
DEPT 4490-15-05
Departmental Spokane Regional Solid Waste System
190. Spokane River Closure due to Safety Hazards
EO 2008-03
Executive Order Office of the Mayor
191. Sponsorships, Donations, Naming Recognition of Parks and Recreation Areas or Facilities
ADMIN 1400-11-07
Administrative Parks & Recreation
192. Standardized Formats for Policies & Procedures
ADMIN 0325-05-02
Administrative Office of the Mayor
193. Standardized Policy and Procedure for the Limitations of Private Communication Systems in City Buildings and Structures
EO 2005-01
Executive Order Office of the Mayor
194. Standardized Procedure for the Submission, Completion and Placement of Sculpture in the Wall Street Mall Area
ADMIN 0014-07-04
Administrative Arts
195. State Work Study Program
ADMIN 0620-15-12
Administrative Human Resources
196. Submission, Completion and Placement of Sculpture in the "Sculpture Walk" Area In and Around Riverfront Park
ADMIN 0014-11-02
Administrative Arts
197. Telephone Usage
ADMIN 0620-05-54
Administrative Human Resources
198. Testing Meters
DEPT 4100-07-04
Departmental Water Department
199. Tipping Floor Rules and Procedures
DEPT 4500-05-08
Departmental Solid Waste Management
200. Tours at Upriver Dam Facility
DEPT 4100-07-01
Departmental Water Department
201. Towing
ADMIN 0680-12-01
Administrative Police Department
202. Traffic Calming for Residential Streets
ADMIN 0550-11-02
Administrative Neighborhood Services
203. Transfer of Budgeted Funds
ADMIN 0410-05-01
Administrative Financial Services
204. Transfer Station Layoffs & Vacancies
EO 2014-0001
Executive Order Office of the Mayor
205. Transportation Concurrency Level of Service Standards
ADMIN 0370-08-01
Administrative Engineering Services
206. Travel Policy
ADMIN-0410-18-4
Administrative Finance and Administration
207. Treasurer's Receipts and Cash Receipting System
ADMIN 0860-06-01
Administrative Treasury Services
208. Tuition Reimbursement
ADMIN 0620-15-08
Administrative Human Resources
209. Tuition Reimbursement
DEPT 5600-16-11
Departmental Accounting
210. U-Help Program
ADMIN 5200-14-03
Administrative Public Works & Utilities
211. Uniform Procedures for Adoption and Maintenance of Administrative Policies and Procedures, Departmental Policies and Procedures, Executive Orders, and Public Rules and Regulations
ADMIN 0325-17-01
Administrative Office of the Mayor
212. Upaid Leave of Absence
ADMIN 0620-13-20
Administrative Human Resources
213. Upriver Dam Boat Launch
DEPT 4100-13-06
Departmental Water Department
214. Urban Utility Installation Program Policy
ADMIN 0650-18-01
Administrative Planning Services
215. Use and Display of U.S. Flag
ADMIN 0325-07-03
Administrative Office of the Mayor
216. Use of Former Playfair Property by Truth Ministries
EO 2005-03
Executive Order Office of the Mayor
217. Use of Network Printers
ADMIN 5300-11-03
Administrative Management Information Services (MIS)
218. Use of Shop Facilities
DEPT 5100-07-01
Departmental Fleet Services
219. Use of Traffic Signal Preemption for Emergency Vehicles
ADMIN 1100-07-01
Administrative Streets
220. Utilities Bill Inserts
ADMIN 5200-07-02
Administrative Public Works & Utilities
221. Utilities Billing Private Pay Stations
DEPT 5200-06-01
Departmental Public Works & Utilities
222. Vehicle Usage and Accidents
ADMIN 0620-12-26
Administrative Human Resources
223. Voucher Payments
ADMIN 5600-14-02
Administrative Accounting
224. Wage and Position Changes
ADMIN 0620-15-39
Administrative Human Resources
225. Whistleblower Protection
ADMIN 0620-15-37
Administrative Human Resources
226. Work Rules
DEPT 4500-05-04
Departmental Solid Waste Management
227. Workers Compensation Claim Reporting
ADMIN 5800-10-03
Administrative Risk Management
228. Working Out-of-Classification
ADMIN 0620-08-33
Administrative Human Resources
229. Workplace Threats and Violence
ADMIN 0620-06-48
Administrative Human Resources
230. Write Off of Amounts Due
DEPT 0860-06-03
Departmental Treasury Services

City Clerk's Office

5th Floor City Hall
808 West Spokane Falls Blvd.
Spokane, WA 99201-3342

Phone: 509.625.6350
Fax: 509.625.6217