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Official City Policies

Pursuant to ADMIN 0325-10-01:

  • Section 5.1: “All administrative policies and procedures, departmental policies and procedures, executive orders, and public rules and regulations shall be developed and maintained in a standardized fashion. This uniform system will insure compliance with federal, state and local laws, avoid the cost of errors due to incomplete or hard to find policies and procedures, and promote efficiency and effectiveness in government.”
  • Section 5.5: “Policies and procedures shall be reviewed periodically to ensure compliance with federal, state and local laws.”
  • Section 5.8: “All departments subject to this policy shall by December 31, 2010, identify all existing policies, procedures, executive orders, rules and regulations and modify them to be consistent with this policy. Policies, procedures, executive orders, rules and regulations not complying with this period of time shall be no longer in effect. The Mayor/City Administrator for good cause may extend this deadline.”

All new and/or updated policies and procedures, rules and regulations, and executive orders, once filed with the City Clerk's Office, will be published to this site and in the Official Gazette.

Please note that policies and procedures specific to the City of Spokane Fire Department, Public Library, and Police Department are maintained by those departments and not included on this site.

Title Category Department
1. Accounting Services Accounts Payable - Vendor Maintenance
DEPT 5600-14-01
Departmental Accounting
2. Additional Fiscal Measures for 2010
EO 2010-0004
Executive Order Office of the Mayor
3. Americans with Disability Act / Section 504 of the Rehabilitation Act of 1973
ADMIN 0620-13-64
Administrative Human Resources
4. Appointment of Acting City Clerk
EO 2012-0001
Executive Order Office of the Mayor
5. Appointment of Mayor's Oversight Committee on the Water Reclamation Facility
EO 2004-02
Executive Order Office of the Mayor
6. Appropriate Vehicle Idling Times for City-owned Vehicles
EO 2008-01
Executive Order Office of the Mayor
7. Appropriate Vehicle Idling Times for City-owned Vehicles (Revised)
EO 2008-01R
Executive Order Office of the Mayor
8. Arbitrage Calculation and Payment
DEPT 0860-06-04
Departmental Treasury Services
9. Artwork in Parks and Recreation Areas
ADMIN 1400-14-05
Administrative Parks & Recreation
10. Attendance and Rest Periods
DEPT 4500-05-01
Departmental Solid Waste Management
11. Authorized Expenditures From the Risk Management Fund
DEPT 5800-10-03
Departmental Risk Management
12. Authorized Expenditures From the Workers' Compensation Fund
DEPT 5800-10-04
Departmental Risk Management
13. Bidder Responsibility
ADMIN 0040-11-08
Administrative Accounting
14. Bond Post Issuance Compliance
DEPT 0410-15-01
Departmental Financial Services
15. Business Expenses
ADMIN 0040-06-04
Administrative Accounting
16. Camping or Other Overnight Use Criteria--Riverfront Park
ADMIN 1400-12-02
Administrative Parks & Recreation
17. Capital Improvements to the Waste-to-Energy Facility
DEPT 4490-10-07
Departmental Spokane Regional Solid Waste System
18. Cash Handler Policy and Procedures Manual
ADMIN 0410-06-03
Administrative Financial Services
19. CDBG Sidewalk Eligibility Review Procedures
DEPT 0450-14-01
Departmental Community and Neighborhood Services
20. Centralized Fleet Management
ADMIN 5100-11-02
Administrative Fleet Services
21. Chase Gallery at City Hall
ADMIN 0014-11-05
Administrative Arts
22. City Auditor
EO 2007-01
Executive Order Office of the Mayor
23. City Auditor
EO 2004-04
Executive Order Office of the Mayor
24. City Council Agenda Process
ADMIN 0260-10-01
Administrative City Clerk
25. City Council Board/Commission Appointment Process
ADMIN 0320-07-06
Administrative City Council
26. City Council Rules of Procedure
ADMIN 0320-14-04
Administrative City Council
27. City Council Standing Committee Procedures
ADMIN 0320-11-07
Administrative City Council
28. City Hall Operations, Furniture and Equipment
ADMIN 0070-09-04
Administrative Administrative Services
29. City Hall Security and Swipe System Information
ADMIN 0070-07-03
Administrative Administrative Services
30. City-Wide Hiring Freeze
EO 2010-0003
Executive Order Office of the Mayor
31. Claims Management
ADMIN 5800-08-01
Administrative Risk Management
32. Clear Zone Policy
ADMIN 0370-08-04
Administrative Engineering Services
33. Collection and Charge Off of Utility Accounts Receivable
DEPT 5200-15-02
Departmental Public Works & Utilities
34. Collective Bargaining Agreements Signature Authority
EO 2011-0001
Executive Order Office of the Mayor
35. Commercial Rate Clarification
ADMIN 5200-14-04
Administrative Public Works & Utilities
36. Community Development Block Grant & Emergency Shelter Grant Program Subrecipient Payment Requests
DEPT 1669-06-02
Departmental Community Development
37. Community Development Neighborhood Coordinator
DEPT 1669-06-01
Departmental Community Development
38. Community Gardens
ADMIN 1400-11-08
Administrative Parks & Recreation
39. Commute Trip Reduction (CTR) Program
ADMIN 0620-13-41
Administrative Human Resources
40. Compensation during Inclement Weather / Emergency Closure
ADMIN 0620-09-61
Administrative Human Resources
41. Complete Streets
EO 2011-0003
Executive Order Office of the Mayor
42. Conference Room Use in City Hall
ADMIN 0070-06-01
Administrative Administrative Services
43. Conflict of Interest Policy for U.S. Department of Housing And Urban Development Programs
ADMIN 0450-12-01
Administrative Community and Neighborhood Services
44. Contract Change Orders
ADMIN 5200-08-01
Administrative Public Works & Utilities
45. Criminal Background Checks
ADMIN 0620-15-65
Administrative Human Resources
46. Customer Service Employee Award Program
ADMIN 0325-08-04
Administrative Office of the Mayor
47. Daily Worksheets/Daily Recap
DEPT 0860-06-02
Departmental Treasury Services
48. Damaged/Vandalized Fire Hydrants
DEPT 4100-07-02
Departmental Water Department
49. Debt Service Payment
DEPT 0860-06-05
Departmental Treasury Services
50. Delegation of Signature Authority for Minor Contracts
EO 2013-0002
Executive Order Office of the Mayor
51. Delegation of Signature Authority When Potential/Actual Conflict of Interest
EO 2013-0001
Executive Order Office of the Mayor
52. Design Review Process
RULE 0650-12-01
Public Rule/Regulation Planning Services
53. Determination by the Mayor that the Property, Dwelling, Buildings and Structures on the Rookery Block Constitutes a Threat to the Public Health, Safety and Welfare of the City of Spokane
EO 2005-07
Executive Order Office of the Mayor
54. Disciplinary Action
ADMIN 0620-13-19
Administrative Human Resources
55. Discrimination in the Workplace
ADMIN 0620-06-16
Administrative Human Resources
56. Dr. Frank Straub as the City's Director of Law Enforcement
EO 2012-0004
Executive Order Office of the Mayor
57. Drug and Alcohol Testing for Non-CDL Employees
ADMIN 0620-06-10
Administrative Human Resources
58. Drug and Alcohol Testing of Commercial Drivers
ADMIN 0620-05-47
Administrative Human Resources
59. Early Release/Safety Contingency Plan
DEPT 4490-05-03
Departmental Spokane Regional Solid Waste System
60. Electronic Funds Transfer and Signature Cards
DEPT 0860-06-06
Departmental Treasury Services
61. Email
ADMIN 0620-05-55
Administrative Human Resources
62. Emergency Expansion of Cold Weather Warming Centers For the Homeless
DEPT 1540-13-01
Departmental Human Services
63. Employee Activities and Use of Public Facilities for Election Advocacy
ADMIN 0620-11-62
Administrative Human Resources
64. Employee Recognition Program
ADMIN 0620-13-57
Administrative Human Resources
65. Employee Safety
DEPT 4500-05-03
Departmental Solid Waste Management
66. Environmentally Preferable Purchases
ADMIN 5600-14-07
Administrative Accounting
67. Equipment Maintenance
DEPT 4500-05-07
Departmental Solid Waste Management
68. Existing Sidewalk Retrofit - Street Trees
ADMIN 0650-08-01
Administrative Planning Services
69. Exit Audiograms
ADMIN 0620-05-36
Administrative Human Resources
70. Exit Questionnaire/Interviews
ADMIN 0620-05-50
Administrative Human Resources
71. Extended Use of Campground at Playfair Property by Truth Ministries
EO 2005-04
Executive Order Office of the Mayor
72. Facade Easements
ADMIN 0470-08-01
Administrative Historic Preservation
73. Filming and Photography in Parks and Recreation Areas or Facilities
ADMIN 1400-13-11
Administrative Parks & Recreation
74. Filmmaking Activities
ADMIN 0780-11-01
Administrative Business and Development Services
75. FLSA Exempt Deductions
ADMIN 0620-09-60
Administrative Human Resources
76. Frozen Services and Meters
DEPT 4100-07-03
Departmental Water Department
77. Garnishments
ADMIN 0260-09-04
Administrative City Clerk
78. General Harassment
ADMIN 0620-05-53
Administrative Human Resources
79. Golf Cart Trail Fee Waiver for Users with Disabilities
ADMIN 1400-12-09
Administrative Parks & Recreation
80. Golf Division Policy & Operations Manual
ADMIN 1400-13-12
Administrative Parks & Recreation
81. Graffiti Reporting By Phone
ADMIN 0450-14-02
Administrative Community and Neighborhood Services
82. Grants and Financial Assistance Guide
ADMIN 0430-14-01
Administrative Grants Management and Financial Assistance
83. Handling of Cash
ADMIN 0410-05-02
Administrative Financial Services
84. HIPAA Privacy Compliance
ADMIN 0620-11-58
Administrative Human Resources
85. Hiring for Non Civil Service Classifications
ADMIN 0620-11-63
Administrative Human Resources
86. Hiring Freeze and Additional Fiscal Measures for 2010
EO 2010-0002
Executive Order Office of the Mayor
87. Hiring Freeze and Other Fiscal Actions
EO 2005-02
Executive Order Office of the Mayor
88. Homeless Prevention and Rapid Re-Housing Program Beneficiary Assets
DEPT 1540-11-03
Departmental Human Services
89. Human Services Monitoring Policy for State and Federal Subrecipients
DEPT 1540-09-02
Departmental Human Services
90. Hydrant Permits
DEPT 4100-07-05
Departmental Water Department
91. Illness Leave
ADMIN 0620-09-22
Administrative Human Resources
92. Imaging and Destruction of Paper Records - "Scanning and Tossing"
ADMIN 0260-14-06
Administrative City Clerk
93. Inspection of Public Works Bid Documents
DEPT 0370-09-01
Departmental Engineering Services
94. Interfund Billings
ADMIN 0040-06-05
Administrative Accounting
95. Internal Budget Expenditures
ADMIN 0320-14-02
Administrative City Council
96. Internet Access
ADMIN 0620-06-56
Administrative Human Resources
97. Internship Program
ADMIN 0620-05-46
Administrative Human Resources
98. Investments
ADMIN 0860-14-02
Administrative Treasury Services
99. IT Equipment
ADMIN 5300-13-05
Administrative Management Information Services (MIS)
100. IT Software
ADMIN 5300-13-04
Administrative Management Information Services (MIS)
101. Jury Duty and Subpoenas
ADMIN 0620-05-06
Administrative Human Resources
102. Layoff of Employees Charged with a Felony
ADMIN 0620-06-34
Administrative Human Resources
103. Leave Sharing
ADMIN 0620-09-28
Administrative Human Resources
104. Life Threatening Illnesses and Contagious Diseases
ADMIN 0620-09-21
Administrative Human Resources
105. Lowering of Flags to Half-Mast
EO 2004-01
Executive Order Office of the Mayor
106. Lowering the Flag on City Buildings to Half Staff
EO 2005-06
Executive Order Office of the Mayor
107. Lowering the Flag on City Buildings to Half Staff for Officer Henson
EO 2012-0003
Executive Order Office of the Mayor
108. Mail and Interoffice Correspondence
ADMIN 5300-07-01
Administrative Management Information Services (MIS)
109. Mandatory Supervisor Training
EO 2010-0001
Executive Order Office of the Mayor
110. Mayoral Ceremonial Documents
DEPT 0325-08-02
Departmental Office of the Mayor
111. Military Leave and Military/Family Leave of Absence
ADMIN 0620-10-07
Administrative Human Resources
112. Minor Contract Authorization
ADMIN 0500-15-01
Administrative City Attorney
113. Minor Contract Authorization
DEPT 1400-15-04
Departmental Parks & Recreation
114. Missed Refuse and Recycling Pickups
DEPT 4500-05-05
Departmental Solid Waste Management
115. Motor Pool Vehicles
ADMIN 5100-13-01
Administrative Fleet Services
116. Moving Expenses
ADMIN 0620-11-51
Administrative Human Resources
117. Multifamily Housing Programs – Funding Requests (Draws)
DEPT 1669-06-03
Departmental Community Development
118. Municipal Arts Plan
ADMIN 0014-07-01
Administrative Arts
119. Municipal Code Ordinance Drafting Guidelines
ADMIN 0500-11-04
Administrative City Attorney
120. Naming City-Owned Public Buildings, Structures, and Property
ADMIN 0325-14-05
Administrative Office of the Mayor
121. Negotiations
EO 2004-03
Executive Order Office of the Mayor
122. Nepotism
ADMIN 0620-05-09
Administrative Human Resources
123. Non-Discrimination in Community Athletic Programs
ADMIN 1400-11-04
Administrative Parks & Recreation
124. Off-hours Access to the Waste-to-Energy Facility
DEPT 4490-10-08
Departmental Spokane Regional Solid Waste System
125. Off-Site Records Storage
ADMIN 0260-07-02
Administrative City Clerk
126. Office of Neighborhood Services
DEPT 0550-05-01
Departmental Neighborhood Services
127. Operational Hours and Staffing
DEPT 4490-05-01
Departmental Spokane Regional Solid Waste System
128. Out of Country Travel
ADMIN 5800-10-02
Administrative Risk Management
129. Overtime and Compensatory Time
DEPT 4490-05-04
Departmental Spokane Regional Solid Waste System
130. Park Board Financial Management
ADMIN 1400-14-14
Administrative Parks & Recreation
131. Paycheck Distribution
DEPT 1400-13-03
Departmental Parks & Recreation
132. Payee Positive Pay
DEPT 0860-09-07
Departmental Treasury Services
133. Payment for Food
DEPT 1400-12-02
Departmental Parks & Recreation
134. Performance Evaluation and Eligibility for Step Increases
ADMIN 0620-06-11
Administrative Human Resources
135. Personal Service Contracts
ADMIN 0620-05-38
Administrative Human Resources
136. Placement of News Publications/Solicitation Materials in City Hall
ADMIN 0330-11-02
Administrative Communications
137. Policy and Procedure Handbook
DEPT 0690-13-01
Departmental Probation Department
138. Posting of LID Payment Exceptions
DEPT 0860-06-01
Departmental Treasury Services
139. Pre-employment Physicals
ADMIN 0620-09-02
Administrative Human Resources
140. Probation
ADMIN 0620-07-29
Administrative Human Resources
141. Procurement Code
ADMIN 1400-12-03
Administrative Parks & Recreation
142. Promotions
ADMIN 0620-05-04
Administrative Human Resources
143. Public Record Requests
ADMIN 0260-10-03
Administrative City Clerk
144. Public Records Index
EO 2008-0005
Executive Order Office of the Mayor
145. Public Records Management Program
ADMIN 0260-12-05
Administrative City Clerk
146. Public Works Final Acceptance
ADMIN 0500-14-03
Administrative City Attorney
147. Purchases of Goods and Services Under the Public Bid Dollar Thresholds
ADMIN 5600-14-03
Administrative Accounting
148. Purchases of Goods and Services Under the Public Bid Dollar Thresholds
ADMIN 1400-14-01
Administrative Parks & Recreation
149. Purchasing Cards
ADMIN 5600-13-01
Administrative Accounting
150. Radio Equipment and Transmissions
DEPT 4500-05-06
Departmental Solid Waste Management
151. Reasonable Accommodation
ADMIN 0620-06-32
Administrative Human Resources
152. Recreation Programs Cost Recovery
DEPT 1400-12-01
Departmental Parks & Recreation
153. Regional Pavement Cuts
ADMIN 0370-05-02
Administrative Engineering Services
154. Reprographics Center
ADMIN 5300-10-02
Administrative Management Information Services (MIS)
155. Reserve for Self-Insured Employee Medical and Dental Benefits
ADMIN 5800-10-05
Administrative Risk Management
156. Reserve for Self-Insured Workers Compensation Fund, Unemployment Compensation Fund and Risk Management Fund
ADMIN 5800-10-04
Administrative Risk Management
157. Rest Periods and Meal Periods
ADMIN 0620-05-40
Administrative Human Resources
158. Revenue Stabilization Account
ADMIN 1400-13-13
Administrative Parks & Recreation
159. Riverfront Park Film Showings
DEPT 1400-11-05
Departmental Parks & Recreation
160. Sale or Consumption of Alcohol in Parks and Recreation Areas
ADMIN 1400-11-06
Administrative Parks & Recreation
161. Scheduling Vacations/Time Off
DEPT 4490-05-02
Departmental Spokane Regional Solid Waste System
162. Secured Burn Handling Procedure
DEPT 4490-05-06
Departmental Spokane Regional Solid Waste System
163. Security/Identification Badges
ADMIN 0070-07-02
Administrative Administrative Services
164. Selection Interviews and Reference Checks
ADMIN 0620-06-31
Administrative Human Resources
165. Self-study by Departments on Photocopy, Print and Publications Requirements
EO 2004-05
Executive Order Office of the Mayor
166. SERS Investments
ADMIN 6060-06-01
Administrative Retirement
167. Setting of Mayor's Salary for FY 2006 and FY 2007 Budget
EO 2005-05
Executive Order Office of the Mayor
168. Sexual Harassment
ADMIN 0620-05-35
Administrative Human Resources
169. Sick Leave, Vacation, Other Time-off Requests, and On-the-job Injuries
DEPT 4500-05-02
Departmental Solid Waste Management
170. Single Family Housing Rehabilitation Program Loans – Subordination
DEPT 1669-07-04
Departmental Community Development
171. Sister Cities Garden
ADMIN 1400-12-10
Administrative Parks & Recreation
172. Small Works Roster
ADMIN 0040-11-09
Administrative Accounting
173. Smoking in City Buildings and Vehicles
ADMIN 0620-06-14
Administrative Human Resources
174. Snow and Ice Control
ADMIN 1100-12-02
Administrative Streets
175. Snow Tires on City-owned Vehicle
EO 2007-02
Executive Order Office of the Mayor
176. Snow Tires on City-owned Vehicles
EO 2008-04
Executive Order Office of the Mayor
177. Social Media
ADMIN 0330-13-01
Administrative Communications
178. Special Waste Handling Procedure
DEPT 4490-07-05
Departmental Spokane Regional Solid Waste System
179. Spokane River Closure due to Safety Hazards
EO 2008-03
Executive Order Office of the Mayor
180. Sponsorships, Donations, Naming Recognition of Parks and Recreation Areas or Facilities
ADMIN 1400-11-07
Administrative Parks & Recreation
181. Standardized Formats for Policies & Procedures
ADMIN 0325-05-02
Administrative Office of the Mayor
182. Standardized Policy and Procedure for the Limitations of Private Communication Systems in City Buildings and Structures
EO-2005-01
Executive Order Office of the Mayor
183. Standardized Procedure for the Submission, Completion and Placement of Sculpture in the Wall Street Mall Area
ADMIN 0014-07-04
Administrative Arts
184. State Work Study Program
ADMIN 0620-05-12
Administrative Human Resources
185. Submission, Completion and Placement of Sculpture in the "Sculpture Walk" Area In and Around Riverfront Park
ADMIN 0014-11-02
Administrative Arts
186. Telephone Usage
ADMIN 0620-05-54
Administrative Human Resources
187. Testing Meters
DEPT 4100-07-04
Departmental Water Department
188. Tipping Floor Rules and Procedures
DEPT 4500-05-08
Departmental Solid Waste Management
189. Tours at Upriver Dam Facility
DEPT 4100-07-01
Departmental Water Department
190. Towing
ADMIN 0680-12-01
Administrative Police Department
191. Traffic Calming for Residential Streets
ADMIN 0550-11-02
Administrative Neighborhood Services
192. Transfer of Budgeted Funds
ADMIN 0410-05-01
Administrative Financial Services
193. Transfer Station Layoffs & Vacancies
EO 2014-0001
Executive Order Office of the Mayor
194. Transportation Concurrency Level of Service Standards
ADMIN 0370-08-01
Administrative Engineering Services
195. Treasurer's Receipts and Cash Receipting System
ADMIN 0860-06-01
Administrative Treasury Services
196. Tuition Reimbursement
ADMIN 0620-05-08
Administrative Human Resources
197. U-Help Program
ADMIN 5200-14-03
Administrative Public Works & Utilities
198. Uniform Procedures for Adoption and Maintenance of Administrative Policies and Procedures, Departmental Policies and Procedures, Executive Orders, and Public Rules and Regulations
ADMIN 0325-15-01
Administrative Office of the Mayor
199. Upaid Leave of Absence
ADMIN 0620-13-20
Administrative Human Resources
200. Upriver Dam Boat Launch
DEPT 4100-13-06
Departmental Water Department
201. Use and Display of U.S. Flag
ADMIN 0325-07-03
Administrative Office of the Mayor
202. Use of Former Playfair Property by Truth Ministries
EO 2005-03
Executive Order Office of the Mayor
203. Use of Network Printers
ADMIN 5300-11-03
Administrative Management Information Services (MIS)
204. Use of Shop Facilities
DEPT 5100-07-01
Departmental Fleet Services
205. Use of Traffic Signal Preemption for Emergency Vehicles
ADMIN 1100-07-01
Administrative Streets
206. Utilities Bill Inserts
ADMIN 5200-07-02
Administrative Public Works & Utilities
207. Utilities Billing Private Pay Stations
DEPT 5200-06-01
Departmental Public Works & Utilities
208. Vehicle Usage and Accidents
ADMIN 0620-12-26
Administrative Human Resources
209. Voucher Payments
ADMIN 5600-14-02
Administrative Accounting
210. Wage and Position Changes
ADMIN 0620-15-39
Administrative Human Resources
211. Whistleblower Protection
ADMIN 0620-06-37
Administrative Human Resources
212. Wireless Communication Devices (Cell Phones)
ADMIN 0040-10-06
Administrative Accounting
213. Work Rules
DEPT 4500-05-04
Departmental Solid Waste Management
214. Workers Compensation Claim Reporting
ADMIN 5800-10-03
Administrative Risk Management
215. Working Out-of-Classification
ADMIN 0620-08-33
Administrative Human Resources
216. Workplace Threats and Violence
ADMIN 0620-06-48
Administrative Human Resources
217. Write Off of Amounts Due
DEPT 0860-06-03
Departmental Treasury Services

City Clerk's Office

5th Floor City Hall
808 West Spokane Falls Blvd.
Spokane, WA 99201-3342

Phone: 509.625.6350
Fax: 509.625.6217