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Title 18
Chapter 18.04
Section 18.04.020
 

Title 18 Human Rights

Chapter 18.04 Safeguards on the Use of Surveillance Equipment

Section 18.04.020 Data Management Protocols for Surveillance Equipment
  1. Prior to operating surveillance equipment acquired after October 4, 2013, City departments shall submit written protocols for managing data collected by surveillance equipment to the City Council for approval by resolution. Data management protocols shall address, at a minimum, the following:

    1. The retention period for which any data collected by surveillance equipment;

    2. The methods for storing recorded information, including how the data is to be labeled or indexed, so as to allow department personnel to readily search and locate specific data that is collected and determine with certainty that data was properly deleted, consistent with applicable law;

    3. How the data may be accessed, including who will be responsible for authorizing access, who will be allowed to request access, and acceptable reasons for requesting access;

    4. A viewer's log or other comparable method to track viewings of any data captured or collected by the surveillance equipment, including the date, time, the individuals involved, and the reason(s) for viewing the records;

    5. A description of the individuals who have authority to obtain copies of the records and how the existence and location of copies will be tracked;

    6. A general description of the system that will be used to store the data; and

    7. A description of the unit or individuals responsible for ensuring compliance with SMC 18.04.020 and when and how compliance audits will be conducted.

Date Passed: Monday, March 27, 2017

Effective Date: Saturday, May 13, 2017

ORD C35485 Section 2