Spokane Municipal Code

Title 07 Finance

Chapter 07.06 Procurement of Goods, Services and Works

Article II. Public Bidding and Other Provisions

Section 07.06.165 Small Works Roster

The following small public works roster procedures are established for use by the City pursuant to RCW 39.04.155.

1. The City need not comply with formal sealed bidding requirements for the construction, building, renovation, remodeling, alteration, repair, or improvement of real property where the estimated cost does not exceed three hundred thousand dollars ($300,000), which includes the costs of labor, material, equipment, sales, or use taxes as applicable. Instead, the City may use the Small Works Roster (SWR) procedures for Public Works projects as set forth in this section. The breaking of any project into units or accomplishing any projects by phases is prohibited if it is done for the purpose of avoiding the maximum dollar amount of a contract that may be let using the SWR process.

2. At least once each year, the City or third party vendor shall on behalf of the City, publish in a newspaper of general circulation within the City of Spokane a notice of the existence of the SWR and solicit the names of the contractors for the SWR. The City or third party vendor shall add responsible contractors to the SWR at any time that a contractor completes the online application provided and meets minimum state law requirements for roster listing.

3. The City shall obtain telephone, written, or electronic quotations for Public Works contracts from contractors on the appropriate SWR to assure that a competitive price is established, and to award contracts to a contractor who meets the mandatory bidder responsibility criteria in RCW 39.04.350(1). The City may establish Supplementary Bidder Responsibility Criteria (SBRC) under RCW 39.04.350(2) to be considered in the process of awarding a contract.

   1. A contract awarded from the SWR will not be advertised. Invitations for quotations shall include an estimate of the scope and nature of the work to be performed as well as materials and equipment to be furnished. However, detailed plans and specifications need not be included in the invitation.

   2. Quotations may be invited from all appropriate contractors on the appropriate SWR. As an alternative, for projects expected to cost less than $150,000, quotations may be invited from at least five (5) contractors on the appropriate SWR who have indicated the capability of performing the kind of work being contracted, in a manner that will equitably distribute the opportunity among the contractors on the appropriate roster. For purposes of this section, the phrase “equitably distribute" means that the City may not favor certain contractors on the appropriate SWR over other contractors on the appropriate SWR who perform similar services.

   3. At the time bids are solicited, the City representative shall not inform a contractor of the terms or amount of any other contractor's bid for the same project.

   4. A written record shall be made by the City representative of each contractor's bid on the project and of any conditions imposed on the bid.  Immediately after an award is made, the bid quotations obtained shall be recorded, open to public inspection, and available by electronic request.

Date Passed: Monday, March 12, 2018

Effective Date: Saturday, April 21, 2018

ORD C35602 Section 2