Official City Administrative Policies

Please note that policies and procedures specific to the City of Spokane Fire Department, Public Library, and Police Department are maintained by those departments and not included on this site.

No. Title Category Department
1. Acceptance of Facsimile and Digital Signatures on Minor and Major Contracts
ADMIN 0410-18-01
Administrative Finance and Administration
2. Administrative Privileges
ADMIN 5300-18-07
Administrative Innovation Technology Services
3. Americans with Disability Act / Section 504 of the Rehabilitation Act of 1973
ADMIN 0620-13-64
Administrative Human Resources
4. Anti-bullying Policy
ADMIN 0620-16066
Administrative Administrative Services
5. Artwork in Parks and Recreation Areas
ADMIN 1400-14-05
Administrative Parks & Recreation
6. Bidder Responsibility
ADMIN 0040-11-08
Administrative Accounting
7. Business Expenses
ADMIN 0040-06-04
Administrative Accounting
8. Camping or Other Overnight Use Criteria--Riverfront Park
ADMIN 1400-12-02
Administrative Parks & Recreation
9. Cash Handler Policy and Procedures Manual
ADMIN 0410-06-03
Administrative Financial Services
10. Centralized Fleet Management
ADMIN 5100-11-02
Administrative Fleet Services
11. Chase Gallery at City Hall
ADMIN 0014-11-05
Administrative Arts
12. City and personally-owned communication devices (including cell phones) and city and personally-owned email and social media accounts
ADMIN 5600-17-06 (Corrected)
Administrative Innovation Technology Services
13. City Council Agenda Process
ADMIN 0260-10-01
Administrative City Clerk
14. City Council Board/Commission Appointment Process
ADMIN 0320-07-06
Administrative City Council
15. City Council Rules of Procedure
ADMIN 0320-17-04
Administrative City Council
16. City Council Standing Committee Procedures
ADMIN 0320-17-07
Administrative City Council
17. City Hall Operations, Furniture and Equipment.
ADMIN 5900-17-01
Administrative Asset Management
18. City Hall Security and Swipe System Information
ADMIN 0070-07-03
Administrative Administrative Services
19. City Potentially Hazardous Substances Response
ADMIN 4490-19-01
Administrative Solid Waste Disposal
20. Claims Management
ADMIN 5800-08-01
Administrative Risk Management
21. Clear Zone Policy
ADMIN 0370-08-04
Administrative Engineering Services
22. Commercial Rate Clarification
ADMIN 5200-14-04
Administrative Public Works & Utilities
23. Community Gardens
ADMIN 1400-11-08
Administrative Parks & Recreation
24. Commute Trip Reduction (CTR) Program
ADMIN 0620-13-41
Administrative Human Resources
25. Compensation during Inclement Weather / Emergency Closure
ADMIN 0620-09-61
Administrative Human Resources
26. Conference Room Use in City Hall
ADMIN 0070-06-01
Administrative Administrative Services
27. Conflict of Interest Policy for U.S. Department of Housing And Urban Development Programs
ADMIN 0450-12-01
Administrative Community and Neighborhood Services
28. Contract Change Orders
ADMIN 5200-08-01
Administrative Public Works & Utilities
29. Criminal Background Checks
ADMIN 0620-15-65
Administrative Human Resources
30. Customer Service Employee Award Program
ADMIN 0325-08-04
Administrative Office of the Mayor
31. Disciplinary Action
ADMIN 0620-13-19
Administrative Human Resources
32. Discrimination in the Workplace
ADMIN 0620-15-16
Administrative Human Resources
33. Drug and Alcohol Testing for Non-CDL Employees
ADMIN 0620-15-10
Administrative Human Resources
34. Drug and Alcohol Testing of Commercial Drivers
ADMIN 0620-05-47
Administrative Human Resources
35. Duty To Provide Water Service
ADMIN 5200-16-03
Administrative Public Works & Utilities
36. Email
ADMIN 0620-05-55
Administrative Human Resources
37. Employee Activities and Use of Public Facilities for Election Advocacy
ADMIN 0620-11-62
Administrative Human Resources
38. Employee Recognition Program
ADMIN 0620-13-57
Administrative Human Resources
39. Environmentally Preferable Purchases
ADMIN 5600-14-07
Administrative Accounting
40. Existing Sidewalk Retrofit - Street Trees
ADMIN 0650-08-01
Administrative Planning Services
41. Exit Audiograms
ADMIN 0620-05-36
Administrative Human Resources
42. Exit Questionnaire/Interviews
ADMIN 0620-05-50
Administrative Human Resources
43. Facade Easements
ADMIN 0470-08-01
Administrative Historic Preservation
44. Filming and Photography in Parks and Recreation Areas or Facilities
ADMIN 1400-13-11
Administrative Parks & Recreation
45. Filmmaking Activities
ADMIN 0780-11-01
Administrative Business and Development Services
46. FLSA Exempt Deductions
ADMIN 0620-09-60
Administrative Human Resources
47. Garnishments
ADMIN 0260-09-04
Administrative City Clerk
48. General Harassment
ADMIN 0620-05-53
Administrative Human Resources
49. Golf Cart Trail Fee Waiver for Users with Disabilities
ADMIN 1400-12-09
Administrative Parks & Recreation
50. Golf Division Policy & Operations Manual
ADMIN 1400-13-12
Administrative Parks & Recreation
51. Graffiti Reporting By Phone
ADMIN 0450-14-02
Administrative Community and Neighborhood Services
52. Grants and Financial Assistance Guide
ADMIN 0430-16-01
Administrative Grants Management and Financial Assistance
53. Handling of Cash
ADMIN 0410-05-02
Administrative Financial Services
54. HIPAA Privacy Compliance
ADMIN 0620-11-58
Administrative Human Resources
55. Hiring for Non Civil Service Classifications
ADMIN 0620-11-63
Administrative Human Resources
56. Illness Leave
ADMIN 0620-19-22
Administrative Human Resources
57. Imaging and Destruction of Paper Records - "Scanning and Tossing"
ADMIN 0260-14-06
Administrative City Clerk
58. Information Security
ADMIN 5300-17-06
Administrative Innovation Technology Services
59. Interfund Billings
ADMIN 0040-06-05
Administrative Accounting
60. Internal Budget Expenditures
ADMIN 0320-14-02
Administrative City Council
61. Internet Access
ADMIN 0620-06-56
Administrative Human Resources
62. Internship Program
ADMIN 0620-05-46
Administrative Human Resources
63. Investments
ADMIN 0860-19-02
Administrative Finance and Administration
64. IT Equipment
ADMIN 5300-13-05
Administrative Management Information Services (MIS)
65. IT Software
ADMIN 5300-13-04
Administrative Management Information Services (MIS)
66. Jury Duty and Subpoenas
ADMIN 0620-15-06
Administrative Human Resources
67. Layoff of Employees Charged with a Felony
ADMIN 0620-06-34
Administrative Human Resources
68. Leave Sharing
ADMIN 0620-09-28
Administrative Human Resources
69. Life Threatening Illnesses and Contagious Diseases
ADMIN 0620-09-21
Administrative Human Resources
70. Mail and Interoffice Correspondence
ADMIN 5300-07-01
Administrative Management Information Services (MIS)
71. Major Repair and Replacement Reserve Policy
ADMIN 1400-18-16
Administrative Parks and Recreation
72. Military Leave and Military/Family Leave of Absence
ADMIN 0620-10-07
Administrative Human Resources
73. Minor Contract Authorization
ADMIN 0500-19-01
Administrative City Attorney
74. Motor Pool Vehicles
ADMIN 5100-13-01
Administrative Fleet Services
75. Moving Expenses
ADMIN 0620-11-51
Administrative Human Resources
76. Municipal Arts Plan
ADMIN 0014-07-01
Administrative Arts
77. Municipal Code Ordinance Drafting Guidelines
ADMIN 0500-11-04
Administrative City Attorney
78. Naming City-Owned Public Buildings, Structures, and Property
ADMIN 0325-14-05
Administrative Office of the Mayor
79. Nepotism
ADMIN 0620-15-09
Administrative Human Resources
80. Non-Discrimination in Community Athletic Programs
ADMIN 1400-11-04
Administrative Parks & Recreation
81. Open Government Training for Elected Officials, Governing Board Members and Public Officers
ADMIN 0520-17-06
Administrative Administrative Services
82. Park Board Financial Management
ADMIN 1400-14-14
Administrative Parks & Recreation
83. Parks & Recreation Land Aquisition Policy
ADMIN 1400-16-15
Administrative Administrative Services
84. PCI Compliance
ADMIN 5600-19-08
Administrative Accounting
85. Performance Evaluation and Eligibility for Step Increases
ADMIN 0620-06-11
Administrative Human Resources
86. Personal Service Contracts
ADMIN 0620-05-38
Administrative Human Resources
87. Placement of News Publications/Solicitation Materials in City Hall
ADMIN 0330-11-02
Administrative Communications
88. Placement of Signs at City Facilities
ADMIN 5900-18-03
Administrative Office of the Mayor
89. Pre-employment Physicals
ADMIN 0620-09-02
Administrative Human Resources
90. Probation
ADMIN 0620-07-29
Administrative Human Resources
91. Procurement Code
ADMIN 1400-12-03
Administrative Parks & Recreation
92. Projects of City Wide Significance Incentive Policy
ADMIN 0650-16-02
Administrative Planning Services
93. Promotions
ADMIN 0620-15-04
Administrative Human Resources
94. Public Development Authority Asset Transfer Policy
ADMIN 0650-16-03
Administrative Planning Services
95. Public Record Requests
ADMIN 0260-17-03
Administrative City Clerk
96. Public Records Management Program (Including Offsite Records Storage and Retrieval)
ADMIN 0260-17-05
Administrative City Clerk
97. Public Works Final Acceptance
ADMIN 0500-14-03
Administrative City Attorney
98. Purchasing Cards
ADMIN 5600-16-01
Administrative Accounting
99. Purchasing Furniture and Office Systems.
ADMIN 5900-17-02
Administrative Asset Management
100. Purchasing Policy
ADMIN 5600-19-03
Administrative Accounting
101. Reasonable Accommodation
ADMIN 0620-06-32
Administrative Human Resources
102. Regional Pavement Cuts
ADMIN 0370-05-02
Administrative Engineering Services
103. Reprographics Center
ADMIN 5300-10-02
Administrative Management Information Services (MIS)
104. Reserve for Self-Insured Employee Medical and Dental Benefits
ADMIN 5800-10-05
Administrative Risk Management
105. Reserve for Self-Insured Workers Compensation Fund, Unemployment Compensation Fund and Risk Management Fund
ADMIN 5800-10-04
Administrative Risk Management
106. Rest Periods and Meal Periods
ADMIN 0620-05-40
Administrative Human Resources
107. Revenue Stabilization Account
ADMIN 1400-13-13
Administrative Parks & Recreation
108. Sale or Consumption of Alcohol in Parks and Recreation Areas
ADMIN 1400-11-06
Administrative Parks & Recreation
109. Security/Identification Badges
ADMIN 0070-07-02
Administrative Administrative Services
110. Selection Interviews and Reference Checks
ADMIN 0620-06-31
Administrative Human Resources
111. SERS Investments
ADMIN 6060-06-01
Administrative Retirement
112. Sexual Harassment
ADMIN 0620-18-35
Administrative Human Resources
113. Sister Cities Garden
ADMIN 1400-12-10
Administrative Parks & Recreation
114. Small Works Roster
ADMIN 0040-11-09
Administrative Accounting
115. Smoking City Buildings and Vehicles
ADMIN 0620-15-14
Administrative Human Resources
116. Social Media
ADMIN 0330-13-01
Administrative Communications
117. Sponsorships, Donations, Naming Recognition of Parks and Recreation Areas or Facilities
ADMIN 1400-11-07
Administrative Parks & Recreation
118. Standardized Formats for Policies & Procedures
ADMIN 0325-18-1
Administrative Office of the Mayor
119. Standardized Procedure for the Submission, Completion and Placement of Sculpture in the Wall Street Mall Area
ADMIN 0014-07-04
Administrative Arts
120. State Work Study Program
ADMIN 0620-15-12
Administrative Human Resources
121. Submission, Completion and Placement of Sculpture in the "Sculpture Walk" Area In and Around Riverfront Park
ADMIN 0014-11-02
Administrative Arts
122. Telephone Usage
ADMIN 0620-05-54
Administrative Human Resources
123. Towing
ADMIN 0680-12-01
Administrative Police Department
124. Traffic Calming for Residential Streets
ADMIN 0550-11-02
Administrative Neighborhood Services
125. Transfer of Budgeted Funds
ADMIN 0410-05-01
Administrative Financial Services
126. Transportation Concurrency Level of Service Standards
ADMIN 0370-08-01
Administrative Engineering Services
127. Travel Policy
ADMIN-0410-18-4
Administrative Finance and Administration
128. Treasurer's Receipts and Cash Receipting System
ADMIN 0860-06-01
Administrative Treasury Services
129. Tuition Reimbursement
ADMIN 0620-15-08
Administrative Human Resources
130. U-Help Program
ADMIN 5200-14-03
Administrative Public Works & Utilities
131. Upaid Leave of Absence
ADMIN 0620-13-20
Administrative Human Resources
132. Urban Utility Installation Program Policy
ADMIN 0650-18-01
Administrative Planning Services
133. Use and Display of U.S. Flag
ADMIN 0325-18-03
Administrative Office of the Mayor
134. Use of Network Printers
ADMIN 5300-11-03
Administrative Management Information Services (MIS)
135. Use of Traffic Signal Preemption for Emergency Vehicles
ADMIN 1100-07-01
Administrative Streets
136. Utilities Bill Inserts
ADMIN 5200-07-02
Administrative Public Works & Utilities
137. Vehicle Usage and Accidents
ADMIN 0620-12-26
Administrative Human Resources
138. Voucher Payments
ADMIN 5600-14-02
Administrative Accounting
139. Wage and Position Changes
ADMIN 0620-15-39
Administrative Human Resources
140. Whistleblower Protection
ADMIN 0620-15-37
Administrative Human Resources
141. Workers Compensation Claim Reporting
ADMIN 5800-10-03
Administrative Risk Management
142. Working Out-of-Classification
ADMIN 0620-08-33
Administrative Human Resources
143. Workplace Threats and Violence
ADMIN 0620-06-48
Administrative Human Resources

City Clerk's Office

5th Floor City Hall
808 West Spokane Falls Blvd.
Spokane, WA 99201-3342

Phone: 509.625.6350
Fax: 509.625.6217