Official City Administrative Policies

Please note that policies and procedures specific to the City of Spokane Fire Department, Public Library, and Police Department are maintained by those departments and not included on this site.

No. Title Category Department
1. Acceptance of Facsimile and Digital Signatures on Minor and Major Contracts
ADMIN 0410-18-01
Administrative Finance and Administration
2. Administrative Privileges
ADMIN 5300-18-07
Administrative Innovation Technology Services
3. Americans with Disability Act / Section 504 of the Rehabilitation Act of 1973
ADMIN 0620-13-64
Administrative Human Resources
4. Anti-bullying Policy
ADMIN 0620-16-66
Administrative Human Resources
5. Artwork in Parks and Recreation Areas
ADMIN 1400-14-05
Administrative Parks & Recreation
6. Bidder Responsibility
ADMIN 0040-11-08
Administrative Accounting
7. Business Expense Reimbursement
ADMIN 5600-24-04
Administrative Accounting and Grants
8. Camping or Other Overnight Use Criteria--Riverfront Park
ADMIN 1400-12-02
Administrative Parks & Recreation
9. Cash
ADMIN 0410-21-05
Administrative Finance and Administration
10. Cash Handler Policy and Procedures Manual
ADMIN 0410-21-03
Administrative Finance and Administration
11. Centralized Fleet Management
ADMIN 5100-11-02
Administrative Fleet Services
12. Chase Gallery at City Hall
ADMIN 0014-11-05
Administrative Arts
13. City and personally-owned communication devices (including cell phones) and city and personally-owned email and social media accounts
ADMIN 5600-17-06 (Corrected)
Administrative Innovation Technology Services
14. City Council Board/Commission Appointment Process
ADMIN 0320-07-06
Administrative City Council
15. City Council Rules of Procedure
ADMIN 0320-24-04
Administrative City Council
16. City Council Standing Committee and Agenda Procedures
ADMIN 0260-24-01
Administrative City Clerk
17. City Hall Operations, Furniture and Equipment.
ADMIN 5900-17-01
Administrative Asset Management
18. City Hall Security and Swipe System Information
ADMIN 0070-07-03
Administrative Administrative Services
19. City Potentially Hazardous Substances Response
ADMIN 4490-19-01
Administrative Solid Waste Disposal
20. Claims Management
ADMIN 5800-08-01
Administrative Risk Management
21. Clear Zone Policy
ADMIN 0370-08-04
Administrative Engineering Services
22. Commercial Rate Clarification
ADMIN 5200-14-04
Administrative Public Works & Utilities
23. Community Gardens
ADMIN 1400-11-08
Administrative Parks & Recreation
24. Commute Trip Reduction (CTR) Program
ADMIN 0620-13-41
Administrative Human Resources
25. Compensation during Inclement Weather / Emergency Closure
ADMIN 0620-09-61
Administrative Human Resources
26. Conference Room Use in City Hall
ADMIN 0070-06-01
Administrative Administrative Services
27. Conflict of Interest Policy for U.S. Department of Housing And Urban Development Programs
ADMIN 0450-12-01
Administrative Community and Neighborhood Services
28. Contract Change Orders
ADMIN 5200-08-01
Administrative Public Works & Utilities
29. Criminal Background Checks
ADMIN 0620-15-65
Administrative Human Resources
30. Customer Service Employee Award Program
ADMIN 0325-08-04
Administrative Office of the Mayor
31. Disciplinary Action
ADMIN 0620-13-19
Administrative Human Resources
32. Discrimination in the Workplace
ADMIN 0620-15-16
Administrative Human Resources
33. Drug and Alcohol Testing for Non-CDL Employees
ADMIN 0620-15-10
Administrative Human Resources
34. Drug and Alcohol Testing of Commercial Drivers
ADMIN 0620-05-47
Administrative Human Resources
35. Duty To Provide Water Service
ADMIN 5200-16-03
Administrative Public Works & Utilities
36. Economic, Development, Priority, Review, Policy
ADMIN 0750-24-1
Administrative City Clerk
37. Email Acceptable Use
ADMIN 0620-23-55
Administrative Human Resources
38. Employee Activities and Use of Public Facilities for Election Advocacy
ADMIN 0620-11-62
Administrative Human Resources
39. Employee Recognition Program
ADMIN 0620-13-57
Administrative Human Resources
40. Encampment and Removal and Cleanup Policy
ADMIN 1200-20-01
Administrative Office of the Mayor
41. Environmentally Preferable Purchases
ADMIN 5600-14-07
Administrative Accounting
42. Existing Sidewalk Retrofit - Street Trees
ADMIN 0650-08-01
Administrative Planning Services
43. Exit Audiograms
ADMIN 0620-05-36
Administrative Human Resources
44. Exit Questionnaire/Interviews
ADMIN 0620-05-50
Administrative Human Resources
45. Facade Easements
ADMIN 0470-08-01
Administrative Historic Preservation
46. Families First Coronavirus Response Act
ADMIN 0620-20-67
Administrative Human Resources
47. Filming and Photography in Parks and Recreation Areas or Facilities
ADMIN 1400-13-11
Administrative Parks & Recreation
48. Filmmaking Activities
ADMIN 0780-11-01
Administrative Business and Development Services
49. FLSA Exempt Deductions
ADMIN 0620-09-60
Administrative Human Resources
50. Garnishments
ADMIN 0260-23-04
Administrative City Clerk
51. General Harassment
ADMIN 0620-05-53
Administrative Human Resources
52. Golf Cart Trail Fee Waiver for Users with Disabilities
ADMIN 1400-12-09
Administrative Parks & Recreation
53. Golf Division Policy & Operations Manual
ADMIN 1400-13-12
Administrative Parks & Recreation
54. Graffiti Reporting By Phone
ADMIN 0450-14-02
Administrative Community and Neighborhood Services
55. Grants and Financial Assistance Guide
ADMIN 0430-16-01
Administrative Grants Management and Financial Assistance
56. HIPAA Privacy Compliance
ADMIN 0620-11-58
Administrative Human Resources
57. Hiring for Non Civil Service Classifications
ADMIN 0620-11-63
Administrative Human Resources
58. Illness Leave
ADMIN 0620-19-22
Administrative Human Resources
59. Imaging and Destruction of Paper Records - "Scanning and Tossing"
ADMIN 0260-14-06
Administrative City Clerk
60. Information Security
ADMIN 5300-17-06
Administrative Innovation Technology Services
61. Interfund Billings
ADMIN 0040-06-05
Administrative Accounting
62. Internal Budget Expenditures
ADMIN 0320-14-02
Administrative City Council
63. Internet Access
ADMIN 0620-06-56
Administrative Human Resources
64. Internship Program
ADMIN 0620-05-46
Administrative Human Resources
65. Investments
ADMIN 0860-23-02-2
Administrative Finance and Administration
66. IT Equipment
ADMIN 5300-13-05
Administrative Management Information Services (MIS)
67. IT Software
ADMIN 5300-13-04
Administrative Management Information Services (MIS)
68. Jury Duty and Subpoenas
ADMIN 0620-15-06
Administrative Human Resources
69. Layoff of Employees Charged with a Felony
ADMIN 0620-06-34
Administrative Human Resources
70. Leave Sharing
ADMIN 0620-09-28
Administrative Human Resources
71. Life Threatening Illnesses and Contagious Diseases
ADMIN 0620-09-21
Administrative Human Resources
72. Mail and Interoffice Correspondence
ADMIN 5300-07-01
Administrative Management Information Services (MIS)
73. Major Repair and Replacement Reserve Policy
ADMIN 1400-18-16
Administrative Parks and Recreation
74. Military Leave and Military/Family Leave of Absence
ADMIN 0620-10-07
Administrative Human Resources
75. Minor Contract Authorization
ADMIN 0500-19-01
Administrative City Attorney
76. Mobile Device Management
ADMIN 5300-21-08
Administrative Innovation and Technology Services Department
77. Motor Pool Vehicles
ADMIN 5100-13-01
Administrative Fleet Services
78. Moving Expenses
ADMIN 0620-11-51
Administrative Human Resources
79. Municipal Arts Plan
ADMIN 0014-07-01
Administrative Arts
80. Municipal Code Ordinance Drafting Guidelines
ADMIN 0500-11-04
Administrative City Attorney
81. Naming City-Owned Public Buildings, Structures, and Property
ADMIN 0325-14-05
Administrative Office of the Mayor
82. Nepotism
ADMIN 0620-15-09
Administrative Human Resources
83. Non-Discrimination in Community Athletic Programs
ADMIN 1400-11-04
Administrative Parks & Recreation
84. Open Government Training for Elected Officials, Governing Board Members and Public Officers
ADMIN 0520-17-06
Administrative Administrative Services
85. Park Board Financial Management
ADMIN 1400-14-14
Administrative Parks & Recreation
86. Parks & Recreation Land Aquisition Policy
ADMIN 1400-16-15
Administrative Administrative Services
87. PCI Compliance
ADMIN 5600-19-08
Administrative Accounting
88. Performance Evaluation and Eligibility for Step Increases
ADMIN 0620-06-11
Administrative Human Resources
89. Personal Service Contracts
ADMIN 0620-05-38
Administrative Human Resources
90. Petty Cash, Imprest & Other Revolving Funds
ADMIN 0410-21-07
Administrative Finance and Administration
91. Placement of News Publications/Solicitation Materials in City Hall
ADMIN 0330-11-02
Administrative Communications
92. Placement of Signs at City Facilities
ADMIN 5900-18-03
Administrative Office of the Mayor
93. Pre-employment Physicals
ADMIN 0620-09-02
Administrative Human Resources
94. Probation
ADMIN 0620-07-29
Administrative Human Resources
95. Procurement Code
ADMIN 1400-12-03
Administrative Parks & Recreation
96. Projects of City Wide Significance Incentive Policy
ADMIN 0650-22-01
Administrative Planning Services
97. Promotions
ADMIN 0620-15-04
Administrative Human Resources
98. Public Development Authority Asset Transfer Policy
ADMIN 0650-16-03
Administrative Planning Services
99. Public Record Requests
ADMIN 0260-17-03
Administrative City Clerk
100. Public Records Management Program (Including Offsite Records Storage and Retrieval)
ADMIN 0260-17-05
Administrative City Clerk
101. Public Works Final Acceptance
ADMIN 0500-14-03
Administrative City Attorney
102. Purchasing Cards
ADMIN 5600-16-01
Administrative Accounting
103. Purchasing Furniture and Office Systems.
ADMIN 5900-22-02
Administrative Asset Management
104. Purchasing Policy
ADMIN 5600-21-03
Administrative Accounting
105. Reasonable Accommodation
ADMIN 0620-06-32
Administrative Human Resources
106. Regional Pavement Cuts
ADMIN 0370-05-02
Administrative Engineering Services
107. Reprographics Center
ADMIN 5300-10-02
Administrative Management Information Services (MIS)
108. Reserve for Self-Insured Employee Medical and Dental Benefits
ADMIN 5800-10-05
Administrative Risk Management
109. Reserve for Self-Insured Workers Compensation Fund, Unemployment Compensation Fund and Risk Management Fund
ADMIN 5800-10-04
Administrative Risk Management
110. Rest Periods and Meal Periods
ADMIN 0620-05-40
Administrative Human Resources
111. Returned Checks
ADMIN 0410-21-06
Administrative Finance and Administration
112. Revenue Stabilization Account
ADMIN 1400-13-13
Administrative Parks & Recreation
113. Sale or Consumption of Alcohol in Parks and Recreation Areas
ADMIN 1400-11-06
Administrative Parks & Recreation
114. Security/Identification Badges
ADMIN 0070-07-02
Administrative Administrative Services
115. Selection Interviews and Reference Checks
ADMIN 0620-06-31
Administrative Human Resources
116. SERS Investments
ADMIN 6060-06-01
Administrative Retirement
117. Sewer Main Upsize Policy (Wastewater Management)
ADMIN 4310-2024-01
Administrative Spokane Wastewater Management Department
118. Sexual Harassment
ADMIN 0620-18-35
Administrative Human Resources
119. Sister Cities Garden
ADMIN 1400-12-10
Administrative Parks & Recreation
120. Small and Attractive Assets (SNA)
ADMIN 5600-21-10
Administrative Accounting
121. Small Works Roster
ADMIN 0040-11-09
Administrative Accounting
122. Smoking City Buildings and Vehicles
ADMIN 0620-15-14
Administrative Human Resources
123. Social Media
ADMIN 0330-13-01
Administrative Communications
124. Sponsorships, Donations, Naming Recognition of Parks and Recreation Areas or Facilities
ADMIN 1400-11-07
Administrative Parks & Recreation
125. Standardized Formats for Policies & Procedures
ADMIN 0325-18-1
Administrative Office of the Mayor
126. Standardized Procedure for the Submission, Completion and Placement of Sculpture in the Wall Street Mall Area
ADMIN 0014-07-04
Administrative Arts
127. State Work Study Program
ADMIN 0620-15-12
Administrative Human Resources
128. Submission, Completion and Placement of Sculpture in the "Sculpture Walk" Area In and Around Riverfront Park
ADMIN 0014-11-02
Administrative Arts
129. Telephone Usage
ADMIN 0620-05-54
Administrative Human Resources
130. Towing
ADMIN 0680-12-01
Administrative Police Department
131. Traffic Calming for Residential Streets
ADMIN 0550-11-02
Administrative Neighborhood Services
132. Transfer of Budgeted Funds
ADMIN 0410-05-01
Administrative Financial Services
133. Transportation Concurrency Level of Service Standards
ADMIN 0370-08-01
Administrative Engineering Services
134. Travel Policy
ADMIN-0410-24-04
Administrative Finance and Administration
135. Tuition Reimbursement
ADMIN 0620-15-08
Administrative Human Resources
136. U-Help Program
ADMIN 5200-14-03
Administrative Public Works & Utilities
137. Upaid Leave of Absence
ADMIN 0620-13-20
Administrative Human Resources
138. Urban Utility Installation Program Policy
ADMIN 0650-18-01
Administrative Planning Services
139. Use and Display of U.S. Flag
ADMIN 0325-18-03
Administrative Office of the Mayor
140. Use of Network Printers
ADMIN 5300-11-03
Administrative Management Information Services (MIS)
141. Use of Traffic Signal Preemption for Emergency Vehicles
ADMIN 1100-07-01
Administrative Streets
142. Utilities Bill Inserts
ADMIN 5200-07-02
Administrative Public Works & Utilities
143. Vehicle Usage and Accidents
ADMIN 0620-12-26
Administrative Human Resources
144. Voucher Payments
ADMIN 5600-14-02
Administrative Accounting
145. Wage and Position Changes
ADMIN 0620-15-39
Administrative Human Resources
146. Washington State Paid Family and Medical Leave
ADMIN 0620-20-68
Administrative Human Resources
147. Water and Sewer Rehabilitation Program Policy
ADMIN 5200-23-05
Administrative Public Works & Utilities
148. Water Main Upsize Policy (Water & Hydroelectric Services)
ADMIN 4100-24-01
Administrative Spokane Water & Hydroelectric Services
149. Whistleblower Protection
ADMIN 0620-15-37
Administrative Human Resources
150. Workers Compensation Claim Reporting
ADMIN 5800-10-03
Administrative Risk Management
151. Working Out-of-Classification
ADMIN 0620-08-33
Administrative Human Resources
152. Workplace Threats and Violence
ADMIN 0620-06-48
Administrative Human Resources

City Clerk's Office

5th Floor City Hall
808 West Spokane Falls Blvd.
Spokane, WA 99201-3342

Phone: 509.625.6350
Fax: 509.625.6217