Official City Administrative Policies

Please note that policies and procedures specific to the City of Spokane Fire Department, Public Library, and Police Department are maintained by those departments and not included on this site.

No. Title Category Department
1. Acceptance of Facsimile and Digital Signatures on Minor and Major Contracts
ADMIN 0410-18-01
Administrative Finance and Administration
2. Administrative Privileges
ADMIN 5300-18-07
Administrative Innovation Technology Services
3. Americans with Disability Act / Section 504 of the Rehabilitation Act of 1973
ADMIN 0620-13-64
Administrative Human Resources
4. Anti-bullying Policy
ADMIN 0620-16-66
Administrative Human Resources
5. Artwork in Parks and Recreation Areas
ADMIN 1400-14-05
Administrative Parks & Recreation
6. Bidder Responsibility
ADMIN 0040-11-08
Administrative Accounting
7. Business Expenses
ADMIN 0040-06-04
Administrative Accounting
8. Camping or Other Overnight Use Criteria--Riverfront Park
ADMIN 1400-12-02
Administrative Parks & Recreation
9. Cash Handler Policy and Procedures Manual
ADMIN 0410-06-03
Administrative Financial Services
10. Centralized Fleet Management
ADMIN 5100-11-02
Administrative Fleet Services
11. Chase Gallery at City Hall
ADMIN 0014-11-05
Administrative Arts
12. City and personally-owned communication devices (including cell phones) and city and personally-owned email and social media accounts
ADMIN 5600-17-06 (Corrected)
Administrative Innovation Technology Services
13. City Council Agenda Process
ADMIN 0260-10-01
Administrative City Clerk
14. City Council Board/Commission Appointment Process
ADMIN 0320-07-06
Administrative City Council
15. City Council Rules of Procedure
ADMIN 0320-20-04
Administrative City Council
16. City Council Standing Committee Procedures
ADMIN 0320-17-07
Administrative City Council
17. City Hall Operations, Furniture and Equipment.
ADMIN 5900-17-01
Administrative Asset Management
18. City Hall Security and Swipe System Information
ADMIN 0070-07-03
Administrative Administrative Services
19. City Potentially Hazardous Substances Response
ADMIN 4490-19-01
Administrative Solid Waste Disposal
20. Claims Management
ADMIN 5800-08-01
Administrative Risk Management
21. Clear Zone Policy
ADMIN 0370-08-04
Administrative Engineering Services
22. Commercial Rate Clarification
ADMIN 5200-14-04
Administrative Public Works & Utilities
23. Community Gardens
ADMIN 1400-11-08
Administrative Parks & Recreation
24. Commute Trip Reduction (CTR) Program
ADMIN 0620-13-41
Administrative Human Resources
25. Compensation during Inclement Weather / Emergency Closure
ADMIN 0620-09-61
Administrative Human Resources
26. Conference Room Use in City Hall
ADMIN 0070-06-01
Administrative Administrative Services
27. Conflict of Interest Policy for U.S. Department of Housing And Urban Development Programs
ADMIN 0450-12-01
Administrative Community and Neighborhood Services
28. Contract Change Orders
ADMIN 5200-08-01
Administrative Public Works & Utilities
29. Criminal Background Checks
ADMIN 0620-15-65
Administrative Human Resources
30. Customer Service Employee Award Program
ADMIN 0325-08-04
Administrative Office of the Mayor
31. Disciplinary Action
ADMIN 0620-13-19
Administrative Human Resources
32. Discrimination in the Workplace
ADMIN 0620-15-16
Administrative Human Resources
33. Drug and Alcohol Testing for Non-CDL Employees
ADMIN 0620-15-10
Administrative Human Resources
34. Drug and Alcohol Testing of Commercial Drivers
ADMIN 0620-05-47
Administrative Human Resources
35. Duty To Provide Water Service
ADMIN 5200-16-03
Administrative Public Works & Utilities
36. Email
ADMIN 0620-05-55
Administrative Human Resources
37. Employee Activities and Use of Public Facilities for Election Advocacy
ADMIN 0620-11-62
Administrative Human Resources
38. Employee Recognition Program
ADMIN 0620-13-57
Administrative Human Resources
39. Environmentally Preferable Purchases
ADMIN 5600-14-07
Administrative Accounting
40. Existing Sidewalk Retrofit - Street Trees
ADMIN 0650-08-01
Administrative Planning Services
41. Exit Audiograms
ADMIN 0620-05-36
Administrative Human Resources
42. Exit Questionnaire/Interviews
ADMIN 0620-05-50
Administrative Human Resources
43. Facade Easements
ADMIN 0470-08-01
Administrative Historic Preservation
44. Families First Coronavirus Response Act
ADMIN 0620-20-67
Administrative Human Resources
45. Filming and Photography in Parks and Recreation Areas or Facilities
ADMIN 1400-13-11
Administrative Parks & Recreation
46. Filmmaking Activities
ADMIN 0780-11-01
Administrative Business and Development Services
47. FLSA Exempt Deductions
ADMIN 0620-09-60
Administrative Human Resources
48. Garnishments
ADMIN 0260-09-04
Administrative City Clerk
49. General Harassment
ADMIN 0620-05-53
Administrative Human Resources
50. Golf Cart Trail Fee Waiver for Users with Disabilities
ADMIN 1400-12-09
Administrative Parks & Recreation
51. Golf Division Policy & Operations Manual
ADMIN 1400-13-12
Administrative Parks & Recreation
52. Graffiti Reporting By Phone
ADMIN 0450-14-02
Administrative Community and Neighborhood Services
53. Grants and Financial Assistance Guide
ADMIN 0430-16-01
Administrative Grants Management and Financial Assistance
54. Handling of Cash
ADMIN 0410-05-02
Administrative Financial Services
55. HIPAA Privacy Compliance
ADMIN 0620-11-58
Administrative Human Resources
56. Hiring for Non Civil Service Classifications
ADMIN 0620-11-63
Administrative Human Resources
57. Illness Leave
ADMIN 0620-19-22
Administrative Human Resources
58. Imaging and Destruction of Paper Records - "Scanning and Tossing"
ADMIN 0260-14-06
Administrative City Clerk
59. Information Security
ADMIN 5300-17-06
Administrative Innovation Technology Services
60. Interfund Billings
ADMIN 0040-06-05
Administrative Accounting
61. Internal Budget Expenditures
ADMIN 0320-14-02
Administrative City Council
62. Internet Access
ADMIN 0620-06-56
Administrative Human Resources
63. Internship Program
ADMIN 0620-05-46
Administrative Human Resources
64. Investments
ADMIN 0860-19-02
Administrative Finance and Administration
65. IT Equipment
ADMIN 5300-13-05
Administrative Management Information Services (MIS)
66. IT Software
ADMIN 5300-13-04
Administrative Management Information Services (MIS)
67. Jury Duty and Subpoenas
ADMIN 0620-15-06
Administrative Human Resources
68. Layoff of Employees Charged with a Felony
ADMIN 0620-06-34
Administrative Human Resources
69. Leave Sharing
ADMIN 0620-09-28
Administrative Human Resources
70. Life Threatening Illnesses and Contagious Diseases
ADMIN 0620-09-21
Administrative Human Resources
71. Mail and Interoffice Correspondence
ADMIN 5300-07-01
Administrative Management Information Services (MIS)
72. Major Repair and Replacement Reserve Policy
ADMIN 1400-18-16
Administrative Parks and Recreation
73. Military Leave and Military/Family Leave of Absence
ADMIN 0620-10-07
Administrative Human Resources
74. Minor Contract Authorization
ADMIN 0500-19-01
Administrative City Attorney
75. Motor Pool Vehicles
ADMIN 5100-13-01
Administrative Fleet Services
76. Moving Expenses
ADMIN 0620-11-51
Administrative Human Resources
77. Municipal Arts Plan
ADMIN 0014-07-01
Administrative Arts
78. Municipal Code Ordinance Drafting Guidelines
ADMIN 0500-11-04
Administrative City Attorney
79. Naming City-Owned Public Buildings, Structures, and Property
ADMIN 0325-14-05
Administrative Office of the Mayor
80. Nepotism
ADMIN 0620-15-09
Administrative Human Resources
81. Non-Discrimination in Community Athletic Programs
ADMIN 1400-11-04
Administrative Parks & Recreation
82. Open Government Training for Elected Officials, Governing Board Members and Public Officers
ADMIN 0520-17-06
Administrative Administrative Services
83. Park Board Financial Management
ADMIN 1400-14-14
Administrative Parks & Recreation
84. Parks & Recreation Land Aquisition Policy
ADMIN 1400-16-15
Administrative Administrative Services
85. PCI Compliance
ADMIN 5600-19-08
Administrative Accounting
86. Performance Evaluation and Eligibility for Step Increases
ADMIN 0620-06-11
Administrative Human Resources
87. Personal Service Contracts
ADMIN 0620-05-38
Administrative Human Resources
88. Placement of News Publications/Solicitation Materials in City Hall
ADMIN 0330-11-02
Administrative Communications
89. Placement of Signs at City Facilities
ADMIN 5900-18-03
Administrative Office of the Mayor
90. Pre-employment Physicals
ADMIN 0620-09-02
Administrative Human Resources
91. Probation
ADMIN 0620-07-29
Administrative Human Resources
92. Procurement Code
ADMIN 1400-12-03
Administrative Parks & Recreation
93. Projects of City Wide Significance Incentive Policy
ADMIN 0650-16-02
Administrative Planning Services
94. Promotions
ADMIN 0620-15-04
Administrative Human Resources
95. Public Development Authority Asset Transfer Policy
ADMIN 0650-16-03
Administrative Planning Services
96. Public Record Requests
ADMIN 0260-17-03
Administrative City Clerk
97. Public Records Management Program (Including Offsite Records Storage and Retrieval)
ADMIN 0260-17-05
Administrative City Clerk
98. Public Works Final Acceptance
ADMIN 0500-14-03
Administrative City Attorney
99. Purchasing Cards
ADMIN 5600-16-01
Administrative Accounting
100. Purchasing Furniture and Office Systems.
ADMIN 5900-17-02
Administrative Asset Management
101. Purchasing Policy
ADMIN 5600-19-03
Administrative Accounting
102. Reasonable Accommodation
ADMIN 0620-06-32
Administrative Human Resources
103. Regional Pavement Cuts
ADMIN 0370-05-02
Administrative Engineering Services
104. Reprographics Center
ADMIN 5300-10-02
Administrative Management Information Services (MIS)
105. Reserve for Self-Insured Employee Medical and Dental Benefits
ADMIN 5800-10-05
Administrative Risk Management
106. Reserve for Self-Insured Workers Compensation Fund, Unemployment Compensation Fund and Risk Management Fund
ADMIN 5800-10-04
Administrative Risk Management
107. Rest Periods and Meal Periods
ADMIN 0620-05-40
Administrative Human Resources
108. Revenue Stabilization Account
ADMIN 1400-13-13
Administrative Parks & Recreation
109. Sale or Consumption of Alcohol in Parks and Recreation Areas
ADMIN 1400-11-06
Administrative Parks & Recreation
110. Security/Identification Badges
ADMIN 0070-07-02
Administrative Administrative Services
111. Selection Interviews and Reference Checks
ADMIN 0620-06-31
Administrative Human Resources
112. SERS Investments
ADMIN 6060-06-01
Administrative Retirement
113. Sexual Harassment
ADMIN 0620-18-35
Administrative Human Resources
114. Sister Cities Garden
ADMIN 1400-12-10
Administrative Parks & Recreation
115. Small Works Roster
ADMIN 0040-11-09
Administrative Accounting
116. Smoking City Buildings and Vehicles
ADMIN 0620-15-14
Administrative Human Resources
117. Social Media
ADMIN 0330-13-01
Administrative Communications
118. Sponsorships, Donations, Naming Recognition of Parks and Recreation Areas or Facilities
ADMIN 1400-11-07
Administrative Parks & Recreation
119. Standardized Formats for Policies & Procedures
ADMIN 0325-18-1
Administrative Office of the Mayor
120. Standardized Procedure for the Submission, Completion and Placement of Sculpture in the Wall Street Mall Area
ADMIN 0014-07-04
Administrative Arts
121. State Work Study Program
ADMIN 0620-15-12
Administrative Human Resources
122. Submission, Completion and Placement of Sculpture in the "Sculpture Walk" Area In and Around Riverfront Park
ADMIN 0014-11-02
Administrative Arts
123. Telephone Usage
ADMIN 0620-05-54
Administrative Human Resources
124. Towing
ADMIN 0680-12-01
Administrative Police Department
125. Traffic Calming for Residential Streets
ADMIN 0550-11-02
Administrative Neighborhood Services
126. Transfer of Budgeted Funds
ADMIN 0410-05-01
Administrative Financial Services
127. Transportation Concurrency Level of Service Standards
ADMIN 0370-08-01
Administrative Engineering Services
128. Travel Policy
ADMIN-0410-18-4
Administrative Finance and Administration
129. Treasurer's Receipts and Cash Receipting System
ADMIN 0860-06-01
Administrative Treasury Services
130. Tuition Reimbursement
ADMIN 0620-15-08
Administrative Human Resources
131. U-Help Program
ADMIN 5200-14-03
Administrative Public Works & Utilities
132. Upaid Leave of Absence
ADMIN 0620-13-20
Administrative Human Resources
133. Urban Utility Installation Program Policy
ADMIN 0650-18-01
Administrative Planning Services
134. Use and Display of U.S. Flag
ADMIN 0325-18-03
Administrative Office of the Mayor
135. Use of Network Printers
ADMIN 5300-11-03
Administrative Management Information Services (MIS)
136. Use of Traffic Signal Preemption for Emergency Vehicles
ADMIN 1100-07-01
Administrative Streets
137. Utilities Bill Inserts
ADMIN 5200-07-02
Administrative Public Works & Utilities
138. Vehicle Usage and Accidents
ADMIN 0620-12-26
Administrative Human Resources
139. Voucher Payments
ADMIN 5600-14-02
Administrative Accounting
140. Wage and Position Changes
ADMIN 0620-15-39
Administrative Human Resources
141. Washington State Paid Family and Medical Leave
ADMIN 0620-20-68
Administrative Human Resources
142. Whistleblower Protection
ADMIN 0620-15-37
Administrative Human Resources
143. Workers Compensation Claim Reporting
ADMIN 5800-10-03
Administrative Risk Management
144. Working Out-of-Classification
ADMIN 0620-08-33
Administrative Human Resources
145. Workplace Threats and Violence
ADMIN 0620-06-48
Administrative Human Resources

City Clerk's Office

5th Floor City Hall
808 West Spokane Falls Blvd.
Spokane, WA 99201-3342

Phone: 509.625.6350
Fax: 509.625.6217