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Official City Administrative Policies

Please note that policies and procedures specific to the City of Spokane Fire Department, Public Library, and Police Department are maintained by those departments and not included on this site.

No.	Title	Category	Department
1.	Acceptance of Facsimile and Digital Signatures on Minor and Major Contracts ADMIN 0410-18-01	Administrative	Finance and Administration
2.	Administrative Privileges ADMIN 5300-18-07	Administrative	Innovation Technology Services
3.	Alternative Use on Park Land ADMIN 1400-24-17	Administrative	Parks & Recreation
4.	Americans with Disability Act / Section 504 of the Rehabilitation Act of 1973 ADMIN 0620-13-64	Administrative	Human Resources
5.	Anti-bullying Policy ADMIN 0620-16-66	Administrative	Human Resources
6.	Artwork in Parks and Recreation Areas ADMIN 1400-14-05	Administrative	Parks & Recreation
7.	Business Expense Reimbursement ADMIN 5600-24-04	Administrative	Accounting and Grants
8.	Camping or Other Overnight Use Criteria--Riverfront Park ADMIN 1400-12-02	Administrative	Parks & Recreation
9.	Cash ADMIN 0410-21-05	Administrative	Finance and Administration
10.	Cash Handler Policy and Procedures Manual ADMIN 0410-21-03	Administrative	Finance and Administration
11.	Centralized Fleet Management ADMIN 5100-24-02	Administrative	Fleet Services
12.	Chase Gallery at City Hall ADMIN 0014-11-05	Administrative	Arts
13.	City and personally-owned communication devices (including cell phones) and city and personally-owned email and social media accounts ADMIN 5600-17-06 (Corrected)	Administrative	Innovation Technology Services
14.	City Council Board-Commission Appointment Process ADMIN 0320-25-06	Administrative	City Council
15.	City Council Rules of Procedure for 2025 ADMIN 0320-25-04	Administrative	City Council
16.	City Council Standing Committee and Agenda Procedures ADMIN 0260-25-01	Administrative	City Council
17.	City Hall Operations, Furniture and Equipment. ADMIN 5900-17-01	Administrative	Asset Management
18.	City Hall Security and Swipe System Information ADMIN 0070-07-03	Administrative	Administrative Services
19.	City Potentially Hazardous Substances Response ADMIN 4490-19-01	Administrative	Solid Waste Disposal
20.	Claims Management ADMIN 5800-08-01	Administrative	Risk Management
21.	Clear Zone Policy ADMIN 0370-08-04	Administrative	Engineering Services
22.	Community Gardens ADMIN 1400-11-08	Administrative	Parks & Recreation
23.	Commute Trip Reduction (CTR) Program ADMIN 0620-13-41	Administrative	Human Resources
24.	Compensation during Inclement Weather / Emergency Closure ADMIN 0620-09-61	Administrative	Human Resources
25.	Conference Room Use in City Hall ADMIN 0070-06-01	Administrative	Administrative Services
26.	Conflict of Interest Policy for U.S. Department of Housing And Urban Development Programs ADMIN 0450-12-01	Administrative	Community and Neighborhood Services
27.	Contract Change Orders ADMIN 5200-08-01	Administrative	Public Works & Utilities
28.	Criminal Background Checks ADMIN 0620-15-65	Administrative	Human Resources
29.	Customer Service Employee Award Program ADMIN 0325-08-04	Administrative	Office of the Mayor
30.	Disciplinary Action ADMIN 0620-13-19	Administrative	Human Resources
31.	Discrimination in the Workplace ADMIN 0620-15-16	Administrative	Human Resources
32.	Drug and Alcohol Testing for Non-CDL Employees ADMIN 0620-15-10	Administrative	Human Resources
33.	Drug and Alcohol Testing of Commercial Drivers ADMIN 0620-05-47	Administrative	Human Resources
34.	Duty To Provide Water Service ADMIN 5200-16-03	Administrative	Public Works & Utilities
35.	Economic, Development, Priority, Review, Policy ADMIN 0750-24-1	Administrative	City Clerk
36.	Email Acceptable Use ADMIN 0620-23-55	Administrative	Human Resources
37.	Employee Activities and Use of Public Facilities for Election Advocacy ADMIN 0620-11-62	Administrative	Human Resources
38.	Employee Recognition Program ADMIN 0620-13-57	Administrative	Human Resources
39.	Encampment and Removal and Cleanup Policy ADMIN 1200-20-01	Administrative	Office of the Mayor
40.	Environmentally Preferable Purchases ADMIN 5600-14-07	Administrative	Accounting
41.	Exit Audiograms ADMIN 0620-05-36	Administrative	Human Resources
42.	Exit Questionnaire/Interviews ADMIN 0620-05-50	Administrative	Human Resources
43.	Facade Easements ADMIN 0470-08-01	Administrative	Historic Preservation
44.	Families First Coronavirus Response Act ADMIN 0620-20-67	Administrative	Human Resources
45.	Filming and Photography in Parks and Recreation Areas or Facilities ADMIN 1400-13-11	Administrative	Parks & Recreation
46.	Filmmaking Activities ADMIN 0780-11-01	Administrative	Business and Development Services
47.	FLSA Exempt Deductions ADMIN 0620-09-60	Administrative	Human Resources
48.	Garnishments ADMIN 0260-23-04	Administrative	City Clerk
49.	General Harassment ADMIN 0620-05-53	Administrative	Human Resources
50.	Golf Cart Trail Fee Waiver for Users with Disabilities ADMIN 1400-12-09	Administrative	Parks & Recreation
51.	Golf Division Policy & Operations Manual ADMIN 1400-13-12	Administrative	Parks & Recreation
52.	Graffiti Reporting By Phone ADMIN 0450-14-02	Administrative	Community and Neighborhood Services
53.	Grants and Financial Assistance Guide ADMIN 0430-16-01	Administrative	Grants Management and Financial Assistance
54.	HIPAA Privacy Compliance ADMIN 0620-11-58	Administrative	Human Resources
55.	Hiring for Non Civil Service Classifications ADMIN 0620-11-63	Administrative	Human Resources
56.	Illness Leave ADMIN 0620-19-22	Administrative	Human Resources
57.	Imaging and Destruction of Paper Records - "Scanning and Tossing" ADMIN 0260-14-06	Administrative	City Clerk
58.	Information Security ADMIN 5300-17-06	Administrative	Innovation Technology Services
59.	Interfund Billings ADMIN 0040-06-05	Administrative	Accounting
60.	Internal Budget Expenditures ADMIN 0320-14-02	Administrative	City Council
61.	Internet Access ADMIN 0620-06-56	Administrative	Human Resources
62.	Internship Program ADMIN 0620-05-46	Administrative	Human Resources
63.	Investments ADMIN 0860-23-02-2	Administrative	Finance and Administration
64.	IT Equipment ADMIN 5300-13-05	Administrative	Management Information Services (MIS)
65.	IT Software ADMIN 5300-13-04	Administrative	Management Information Services (MIS)
66.	Jury Duty and Subpoenas ADMIN 0620-15-06	Administrative	Human Resources
67.	Layoff of Employees Charged with a Felony ADMIN 0620-06-34	Administrative	Human Resources
68.	Leave Sharing ADMIN 0620-09-28	Administrative	Human Resources
69.	Life Threatening Illnesses and Contagious Diseases ADMIN 0620-09-21	Administrative	Human Resources
70.	Local Liquor License Review ADMIN 0325-25-07	Administrative	Office of the Mayor
71.	Mail and Interoffice Correspondence ADMIN 5300-07-01	Administrative	Management Information Services (MIS)
72.	Major Repair and Replacement Reserve Policy ADMIN 1400-18-16	Administrative	Parks and Recreation
73.	Military Leave and Military/Family Leave of Absence ADMIN 0620-10-07	Administrative	Human Resources
74.	Minor Contract Authorization ADMIN 0500-19-01	Administrative	City Attorney
75.	Mobile Device Management ADMIN 5300-21-08	Administrative	Innovation and Technology Services Department
76.	Motor Pool Vehicles ADMIN 5100-24-01	Administrative	Fleet Services
77.	Moving Expenses ADMIN 0620-11-51	Administrative	Human Resources
78.	Municipal Arts Plan ADMIN 0014-07-01	Administrative	Arts
79.	Municipal Code Ordinance Drafting Guidelines ADMIN 0500-11-04	Administrative	City Attorney
80.	Naming City-Owned Public Buildings, Structures, and Property ADMIN 0325-14-05	Administrative	Office of the Mayor
81.	Nepotism ADMIN 0620-15-09	Administrative	Human Resources
82.	Non-Discrimination in Community Athletic Programs ADMIN 1400-11-04	Administrative	Parks & Recreation
83.	Office Furniture Policy ADMIN 5900-22-02	Administrative	Asset Management
84.	Open Government Training for Elected Officials, Governing Board Members and Public Officers ADMIN 0520-25-06	Administrative	Administrative Services
85.	Park Board Financial Management ADMIN 1400-14-14	Administrative	Parks & Recreation
86.	Parks & Recreation Land Aquisition Policy ADMIN 1400-16-15	Administrative	Administrative Services
87.	PCI Compliance ADMIN 5600-19-08	Administrative	Accounting
88.	Performance Evaluation and Eligibility for Step Increases ADMIN 0620-06-11	Administrative	Human Resources
89.	Personal Service Contracts ADMIN 0620-05-38	Administrative	Human Resources
90.	Petty Cash, Imprest & Other Revolving Funds ADMIN 0410-21-07	Administrative	Finance and Administration
91.	Placement of News Publications/Solicitation Materials in City Hall ADMIN 0330-11-02	Administrative	Communications
92.	Placement of Signs at City Facilities ADMIN 5900-18-03	Administrative	Office of the Mayor
93.	Pre-employment Physicals ADMIN 0620-09-02	Administrative	Human Resources
94.	Probation ADMIN 0620-07-29	Administrative	Human Resources
95.	Procurement Code ADMIN 1400-12-03	Administrative	Parks & Recreation
96.	Projects of City Wide Significance Incentive Policy ADMIN 0650-22-01	Administrative	Planning Services
97.	Promotions ADMIN 0620-15-04	Administrative	Human Resources
98.	Public Development Authority Asset Transfer Policy ADMIN 0650-16-03	Administrative	Planning Services
99.	Public Record Exemption to Protect an Employee's Personally Identifiable Information ADMIN 0620-24-69	Administrative	City Clerk
100.	Public Record Requests ADMIN 0260-17-03	Administrative	City Clerk
101.	Public Records Management Program (Including Offsite Records Storage and Retrieval) ADMIN 0260-17-05	Administrative	City Clerk
102.	Purchasing Card Program ADMIN 5600-25-01	Administrative	Accounting
103.	Purchasing Policy ADMIN 5500-25-01	Administrative	Contracts and Purchasing
104.	Reasonable Accommodation ADMIN 0620-06-32	Administrative	Human Resources
105.	Regional Pavement Cuts ADMIN 0370-05-02	Administrative	Engineering Services
106.	Reprographics Center ADMIN 5300-10-02	Administrative	Management Information Services (MIS)
107.	Reserve for Self-Insured Employee Medical and Dental Benefits ADMIN 5800-10-05	Administrative	Risk Management
108.	Reserve for Self-Insured Workers Compensation Fund, Unemployment Compensation Fund and Risk Management Fund ADMIN 5800-10-04	Administrative	Risk Management
109.	Rest Periods and Meal Periods ADMIN 0620-05-40	Administrative	Human Resources
110.	Returned Checks ADMIN 0410-21-06	Administrative	Finance and Administration
111.	Revenue Stabilization Account ADMIN 1400-13-13	Administrative	Parks & Recreation
112.	Sale or Consumption of Alcohol in Parks and Recreation Areas ADMIN 1400-11-06	Administrative	Parks & Recreation
113.	Security/Identification Badges ADMIN 0070-07-02	Administrative	Administrative Services
114.	Selection Interviews and Reference Checks ADMIN 0620-06-31	Administrative	Human Resources
115.	SERS Investments ADMIN 6060-06-01	Administrative	Retirement
116.	Sewer Main Upsize Policy (Wastewater Management) ADMIN 4310-2024-01	Administrative	Spokane Wastewater Management Department
117.	Sexual Harassment ADMIN 0620-18-35	Administrative	Human Resources
118.	Sister Cities Garden ADMIN 1400-12-10	Administrative	Parks & Recreation
119.	Small and Attractive Assets (SNA) ADMIN 5600-21-10	Administrative	Accounting
120.	Smoking City Buildings and Vehicles ADMIN 0620-15-14	Administrative	Human Resources
121.	Social Media ADMIN 0330-13-01	Administrative	Communications
122.	Sponsorships Donations Naming Recognition of Parks ADMIN 1400-23-07	Administrative	Parks & Recreation
123.	Standardized Formats for Policies & Procedures ADMIN 0325-18-1	Administrative	Office of the Mayor
124.	Standardized Procedure for the Submission, Completion and Placement of Sculpture in the Wall Street Mall Area ADMIN 0014-07-04	Administrative	Arts
125.	State Work Study Program ADMIN 0620-15-12	Administrative	Human Resources
126.	Submission, Completion and Placement of Sculpture in the "Sculpture Walk" Area In and Around Riverfront Park ADMIN 0014-11-02	Administrative	Arts
127.	Telecommuting (with updated attachment) ADMIN 0620-24-68	Administrative	Human Resources
128.	Telephone Usage ADMIN 0620-05-54	Administrative	Human Resources
129.	Towing ADMIN 0680-25-01	Administrative	Police Department
130.	Traffic Calming for Residential Streets ADMIN 0550-11-02	Administrative	Neighborhood Services
131.	Transfer of Budgeted Funds ADMIN 0410-05-01	Administrative	Financial Services
132.	Transportation Concurrency Level of Service Standards ADMIN 0370-08-01	Administrative	Engineering Services
133.	Travel Policy ADMIN-0410-24-04	Administrative	Finance and Administration
134.	Tuition Reimbursement ADMIN 0620-15-08	Administrative	Human Resources
135.	U-Help Program ADMIN 5200-14-03	Administrative	Public Works & Utilities
136.	Upaid Leave of Absence ADMIN 0620-13-20	Administrative	Human Resources
137.	Urban Utility Installation Program Policy ADMIN 0650-18-01	Administrative	Planning Services
138.	Use and Display of U.S. Flag ADMIN 0325-18-03	Administrative	Office of the Mayor
139.	Use of Artificial Intelligence Technologies (AI) ADMIN 5300-24-09	Administrative	Information Technologies Services
140.	Use of Network Printers ADMIN 5300-11-03	Administrative	Management Information Services (MIS)
141.	Use of Traffic Signal Preemption for Emergency Vehicles ADMIN 1100-07-01	Administrative	Streets
142.	Utilities Bill Inserts ADMIN 5200-07-02	Administrative	Public Works & Utilities
143.	Utilities Billing and Collections Policy ADMIN 5200-24-06	Administrative	Utility Billing Department
144.	Vehicle Usage and Accidents ADMIN 0620-24-26	Administrative	Human Resources
145.	Voucher Payments ADMIN 5600-24-02	Administrative	Accounting
146.	Wage and Position Changes ADMIN 0620-15-39	Administrative	Human Resources
147.	Washington State Paid Family and Medical Leave ADMIN 0620-20-68	Administrative	Human Resources
148.	Water and Sewer Rehabilitation Program Policy ADMIN 5200-23-05	Administrative	Public Works & Utilities
149.	Water Main Upsize Policy (Water & Hydroelectric Services) ADMIN 4100-24-01	Administrative	Spokane Water & Hydroelectric Services
150.	Whistleblower Protection ADMIN 0620-15-37	Administrative	Human Resources
151.	Workers Compensation Claim Reporting ADMIN 5800-10-03	Administrative	Risk Management
152.	Working Out-of-Classification ADMIN 0620-08-33	Administrative	Human Resources
153.	Workplace Threats and Violence ADMIN 0620-06-48	Administrative	Human Resources