CHHS

Instructions/Resources

The Spokane HMIS Team assists over 200 users with their work to end homelessness in the City of Spokane. This page is designed to complement that work. Here you will find tools to help users navigate and increase the functionality of ClientTrack. You will also be kept apprised of upcoming reporting deadlines and the latest news that could impact their HMIS experience.

Announcements

Coordinated Entry Data Elements

HUD recently finalized a set of Coordinated Entry Data Elements to standardize data collection on core components of CE – access, assessment, referral, and prioritization. Learn more.

HMIS User Resources

• FY2024 HUD Data Standards Update Changes (PDF 145 KB)
• Monthly MDQR Reporting Instructions
• HMIS Support Ticket Instructions (PDF 944 KB)
• Entering an HMIS Issue Ticket for Anonymous Client & Merge Client Requests (PDF 380 KB)
• Managing Anonymous Clients in the HMIS (PDF 442 KB)
• HMIS Deletion Requests (PDF 185 KB)
• Emergency Shelter Enrollments How-To Housing Check-In
• ClientTrack User Guide

HMIS - Client Release of Information

• Client Release of Information (PDF 275 KB)

HMIS - Project Setup

• HMIS Project Setup Form

HUD Reporting Specifications

• FY 2024 HMIS Data Dictionary (effective 10/01/2023) (PDF 3.3 MB)
• FY 2024 HMIS Data Standards Manual (effective 10/01/2023) (PDF 5.3 MB)
• CHHS List of Acronyms (PDF 60 KB)
• HUD System Performance Measures

Program Specific Data Standards and Miscellaneous Instructions

• Coordinated Entry (Assessment) Management and Data Guide
• HUD Chronic Homelessness Initiative
• Veteran Homeless Initiative
• Veteran Affairs
• Projects for Assistance in Transition from Homelessness (PATH)
• CoC Program HMIS Manual
  • CoC Training Link
• ESG Program HMIS Manual
• Outreach Programs (PDF 306 KB)

Other Resources

• FY 2024 CSV Specifications (PDF 1.4 MB)
• FY 2024 HMIS Mapping Instructions (EXCEL 886 KB)
• Data Collection Requirements for Transition to FY 24 Data Standards (PDF 178 KB)
• SNAPS Data TA Strategy to Improve Data And Performance (PDF 2.0 MB)
• HMIS Client Notice of Uses and Disclosures (PDF 140 KB)
• HUD-VASH
• PIT/HIC
• Vet Master Initiative
• Runaway Homeless Youth Manual
  • RHY HMIS Project Set Up Training Link
• Client Release of Information (PDF 141 KB)
• HMIS User Agreement (PDF 173 KB)